Administrative Assistant at Stellenbosch University

Duties/Pligte        

• Managing the day-to-day administration and office operations of Transport Services.
• Providing executive and personal assistant support to the Director, including diary management, travel arrangements, correspondence, meeting coordination, and document preparation.
• Coordinating transport bookings and scheduling for students, staff, events, and stakeholders.
• Managing departmental meetings, agendas, minutes, and administrative processes.
• Maintaining accurate records, reports, transport schedules, invoices, compliance documentation, and operational information.
• Supporting personnel administration, including leave administration, onboarding processes, staff records, organograms, and internal communications.
• Assisting with transport-related enquiries and serving as a key administrative point of contact.
• Supporting compliance, risk management, and policy implementation within the Department.
• Maintaining transport databases, scheduling systems, and electronic records while ensuring compliance with data protection requirements.
• Always providing professional customer service and stakeholder communication.

Job Requirements/Pos Vereistes        

• A National Diploma in Office Administration, Transport Management, Logistics, Business Administration, or a related field.
• At least three years' administrative experience.
• Experience within a transport, logistics, fleet management, or service delivery environment.
• Advanced computer literacy, including MS Office applications.
• Strong administrative, organisational, and record-keeping skills.
• Excellent verbal and written communication skills in English and Afrikaans.
• Strong customer service and stakeholder engagement skills.
• Good planning, coordination, and time management abilities.
• Basic understanding of financial and procurement processes.
• Numerical accuracy and attention to detail.
• Recommendation/Aanbeveling        

Preference may be given to candidates with:

• Knowledge of procurement and financial administration processes will be beneficial.
• Experience within a higher education institution.
• Knowledge of transport regulations and transport administration.
• Knowledge of university systems and procedures.
• Exposure to fleet administration and transport operations.
• Experience supporting senior management in a personal assistant or executive support capacity.
• A valid Code B driver's licence.

Closing Date   14-Aug-2026