Administrative Officer: PMS & SDBIP [T11] at Breede Valley Municipality

Job Purpose:

• Co-ordinates and monitors the drafting, adoption and implementation processes of the Municipal Performance Management System by ensuring the smooth running of PMS and regular performance reporting as required by the applicable legislation, municipal policies and frameworks.

Duties:

• Coordinates, monitor and execute the activities, processes and outcomes associated with the Performance Management System of the municipality. 
• Coordinates the electronic performance management systems of the Municipality. 
• Coordinate the drafting and finalisation of the Top Layer / Departmental Service Delivery and Budget Implementation Plan. 
• Coordinate the drafting and finalisation of performance assessment Reports (MFMA sec 52(d), sec 71, sec 72 reports, sec 121, MSA sec 46). 
• Assists with the Annual performance / annual report. 
• Participate in audit planning by reviewing and updating the applicable business processes and submit to the immediate superior. 
• Prepare preliminary responses on request for information received by the Auditor General and submit to the immediate superior and/or relevant department, where applicable. 
• To keep track of assets and to keep office equipment in a good condition in line with the laid down procedures and applicable Policy requirements. 
• Provide administrative support during the planning and execution of IDP public participation meetings and related events, as and when required.

Minimum Requirements:

• National Diploma in Public Administration/ Public Management/ Municipal Strategic Planning/
• Performance Management or other relevant tertiary qualification (NQF level 6)
• Valid Code B driver’s license
• 3 years relevant experience
• Computer literacy (MS Office)
• Proficiency in at least two (2) of the three (3) official languages of the Western Cape

Preferred Requirements:

• Relevant B Degree (NQF Level 7)
• 5 years relevant experience

Competencies:

• Core Professional Competencies: Written Communication, Oral Communication, Attention to Detail, Influencing, Ethics & Professionalism, Organisational Awareness, Problem Solving, Planning & Organising.
• Functional Competencies: Business Processes, Use of Technology, Data Processing & Analysis. Public Service Orientation Competencies: Interpersonal Relationships, Communication, Service Delivery Orientation, Client Orientation & Customer Focus.
• Personal Competencies: Action Orientation, Resilience, Change Readiness, Cognitive Ability, Learning Orientation.
• Management/ Leadership Competencies: Impact & Influence, Team Orientation, Direction Setting, Coaching & Mentoring.