Administrative Support and Co-ordination Officer (Three Years Contract/ Linked to the Political Term of Office) at Gauteng Department of Co-Operative Governance and Traditional Affairs

Requirements :

• Matric plus NQF 7 qualification in Social Science, coupled with a minimum of 3-5 years working experience at supervisory level.

Duties :

• Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority; Compile correspondence, submissions and cabinet memoranda as required; Study, edit and comment on submissions to be submitted to the executive authority for consideration;
• Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority; Manage logistical support in the office of the executive authority; Develop, implement and maintain a filing system for the office of the executive authority; Manage the registry of the office of the executive authority; Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification;
• Brief the Chief of Staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council; Liaise with senior managers in the institutions within the executive authority’s portfolio; Co-ordinate the activities of the executive authority’s office; Manage the distribution of memoranda to Cabinet/executive council members;
• Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees; Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates; General supervision of the employees in the office of the executive authority; Quality control of the work delivered by supervisees;
• Advise supervisees with regard to all aspects of the work; Serve as the formal disciplinary authority with regard to supervisees; Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.