Administrator (Finance & Systems Support) at Profile Personnel

About the Role

• We are seeking a highly organised and detail-oriented Administrator with a junior finance background to join a fast-paced learner programme environment. This role supports the administration and compliance of approximately 1,200 learners, with a strong focus on document control, NSF PoE submissions, and maintaining audit-ready records.
• This is a structured, process-driven position, ideal for someone who thrives in high-volume environments and is comfortable working with systems, deadlines, and compliance requirements.

Key Responsibilities

• Manage learner administration processes, including registrations, onboarding, and document verification
• Compile, track, and submit NSF PoE (Portfolio of Evidence) files within required timelines
• Maintain accurate and up-to-date learner records (both digital and physical)
• Capture and update data across internal systems and trackers
• Provide basic finance administrative support, including invoicing assistance and reconciliation
• Follow up on outstanding documentation to ensure compliance
• Maintain organised filing systems and document control processes

Minimum Requirements

• Diploma or Certificate in Finance, Accounting, or Business Administration
• 2–3 years’ experience in an administrative or junior finance role
• Strong Microsoft Excel skills
• Experience working with structured filing systems and data management

Advantageous

• Exposure to Skills Development, SETA, or NSF environments
• Experience with PoE (Portfolio of Evidence) processes
• Background in compliance-driven administrative roles

Key Competencies

• Excellent attention to detail
• Strong organisational and time management skills
• Ability to manage repetitive, high-volume tasks with accuracy
• Process-driven and structured approach to work
• Ability to meet deadlines and follow up consistently