Administrator Fleet - Fourways at Omnia (Pty) LTD

Overview    

• To provide accurate administrative support to the business in accordance with compliance and regulatory requirements.
• Ensure timeous and accurate transactional processing across various systems.

Qualifications    

• Grade 12 or equivalent
• Administration certificate / Diploma 
• Experience    
• 3-5 years of experience in fleet administration activities
• Hands-on experience on transaction systems, Preferably AX

Advantageous Requirements

• Experience on AX, SharePoint and 3rd part tracking systems would be beneficial

Duties    

• Fleet Related Non- Stock Procurement Compliant with Company Policies
• Request quotes where applicable
• Process requisitions and purchase orders on relevant systems
• Generate and expedite purchase orders
• Fleet Control - Admin
• Scoping, mapping and assisting the system Developer with the Fleet system requirements
• Provide consolidated, accurate and verified information
• Updating physical vehicle files with relevant vehicle documents
• Facilitate, upload and capture the transfer of vehicles on SharePoint, AX & 3rd party systems
• Facilitate, upload and capture the disposals of vehicles on SharePoint, AX & 3rd party systems
• Facilitate, upload and capture the transfer and disposals of vehicle drive cams on SharePoint, AX & 3rd party systems
• Receiving & Capturing of Traffic fines on SharePoint and following up on payments
• Following up on unpaid traffic fines with the sites
• Capture Proof of payment of vehicles sold
• Capture Vehicle mileage of nominated vehicles on a weekly basis
• Capturing of non-conformances on Isometrix
• Maintain accurate petty cash register for vehicle related expenses
• Capturing vehicle expenses on AX against EAM object;
• Tracking
• DriveCam’s
• Vehicle Registration 
• Motor vehicle licenses
• Dealer Stock
• Other licenses (strobe lights) 
• Courier cost 
• Training
• Generating and expediting EAM works orders
• Coordinate and distribute information regarding Motor vehicle licenses 
• Aid sites and customers with how to use the Fleet SharePoint site
• Assist with request for information from sites and customers

Job Competencies    

• Job Related Skills
• Proficiency in MS Office (Word, Excel, and Outlook)
• Mature, task driven and self-motivated individual
• Ability to meet strict daily processing and administrative targets 
• Good organizational, administrative, planning & co-ordinating skills
• Good verbal and communication skills