Assistant Contract Administrator - Taxi Chamber (Fixed-Term Contract Until June 2026) at Transport Education Training Authority (TETA)

• Transport Education Training Authority is looking to fill a position of Assistant Contract Administrator on a Fixed-Term Contract Until June 2026

Job Description
KEY PERFORMANCE AREAS
Customer Relations

• Welcome and attend to walk-in clients;
• Take, record and distribute messages accordingly;
• Provide information to providers & stakeholders (telephonically and via email) & provide feedback on queries;
• Assist in planning and coordinating workshops;
• Participate in Provincial activities (Career Exhibitions, Job Fairs and industry related Exhibitions);
• Provide support to internal and external stakeholders
• Assist in resolving Chamber related queries;
• Maintain an updated stakeholder database.

Finance Administration

• Prepare and submit petty cash reconciliation to finance;
• Coordinate travel arrangement for the chamber and process payments of claims;
• Keep an updated claims register for incoming and outgoing claims;
• Assist the chamber with the assessing of DG claims;
• Forward proof of payment to stakeholders once paid, where required
• Prepare tranche financial reports.

DG Contract Administration 

• Verify qualification ID on SAQA website;
• Assisting in capturing of contracts onto the TETA system for the managing of the contracts;
• Linking of Learner agreements on the TETA system for managing learners on DG funded contracts;
• Assist with uploading contract and contract deliverables onto the TETA System; 
• Assist with DG claim assessments.
• Assist with compiling monthly and quarterly performance reports 
• Updating claims and reporting register;
• Process Workplace Approval letters.

Office Administration 

• Order office stationery and office equipment for the Chamber;
• Assist with arranging Chamber workshops and meetings;
• Take minutes during meetings, where necessary;
• Assist in capturing travel requisitions and follow up on all travel vouchers;
• Perform a variety of routine office assignments such as copying and scanning of documents, filing of various reports following standardized office procedures;
• Arrange courier and follow up on flow up of documents;
• Compiling and filling of various reports, documents, correspondence, etc. following standardized office procedures.

Job Requirements
MINIMUM REQUIREMENTS 

Qualification and Experience

• M + 3 in HRM / Administration or relevant tertiary qualification;
• A minimum of 1 years administrative experience;
• Exposure to ETD/SETA/Public sector environment will be an added advantage;
• Willingness to travel and work overtime.

Knowledge and Skills 
Knowledge and Understanding of:

• Knowledge and understanding of the SDA, SDLA, NQF, SAQA;
• Knowledge of the transport industry;
• Knowledge of contract Administration;
• Knowledge of the SETAs or Skills development.

Skills

• Administration and project management;
• Good interpersonal skills (both written and verbal);
• Telephone etiquette;
• Computer skills including MS Word, MS Excel, MS Outlook, MS Power Point.