Assistant Director: Service Benefits REF NO: 229 at Western Cape Education Department (WCED)

REQUIREMENTS :

• National Senior Certificate (or equivalent) and a Three-year relevant qualification.
• 5 years relevant experience. Knowledge of South African Schools Act (SAST). Service Benefits processes and systems. Compliance with educator and public service prescripts. Constitution of the Republic of South Africa (RSA) / WCG. Public Service Act (PSA).

DUTIES :

• Implement and operationalize the appointment and salary administration. Institutionalise the implementation of various types of appointments in compliance with all HR related prescripts, policies and legislative requirements. Appointments: Ensure that all qualifications before the appointment is effected and regular updating of new personal information on the Personnel and Salary system (PERSAL). Ensure that the transfer of personnel from other government departments is implemented correctly. Quality assure and monitor the approval of appointments on PERSAL. Quality assure contracts of employment for completeness and ensure a copy of the contract is available on personnel files. Quality assure progress reports in respect of compliance.
• Salary Administration: Quality assure and monitor the implementation of all employment appointments processed. Ensure that data loaded on PERSAL corresponds with information on file/nomination documents. Implement and ensure that any amendments to prescripts pertaining to salaries are brought to the attention of management and staff. Operationalise the timeous payment of salaries to ensure that all appointments, acting allowances, 37% in lieu of service benefits transactions are captured correctly and approved timeously on PERSAL. Ensure the improvement of qualifications, cash bonuses, recognition of previous experience or notch adjustments for corrections. Quality assure official’s appointment date is correct and approve transactions Long service payments. Quality assure and ensure the correct banking details are captured. Operationalise the implementation of the following functions: Ensure the registration of all incoming correspondence (eg. Leave applications). Ensure the processing of leave forms including temporary (short & long term) incapacity applications and permanent incapacity (ill-health) applications.
• Quality assure, institutionalise and monitor the implementation of the following processes: Auditing and verification of leave gratuities. Internal audits of service benefits. Government Employees Housing Scheme (GEHS). Other general allowances. Service Terminations (Pensions). Long service recognition. Performance Management. Resettlement. Service Bonus. Medical Aid. Injury on duty (IODs). NSC payments. Consolidate and report on people service benefits information (inclusive of statutory reporting). Implement the continuous development and refinement of Standard Operating Procedures (SOPs) in respect of all service benefits, conditions of service and related processes. Ensure the day to day implementation of the SOPs. Provide inputs towards the development and implementation of work plans. Provide input with the development of processes and procedures in relation to Service Benefits. Advise and guide management in District offices and institutions. Liaise with other components within HR, the Department (WCED), other departments (provincially and nationally) and Unions (on transversal matters and grievances). Ensure the adherence of HR delegations. People Management. Participation in the recruitment and selection of staff. Motivate, train and guide staff. Manages the performance, evaluation and rewarding of staff. Monitor information capacity building. Promote sound labour relations. Maintain discipline. Guide on policy issues with regard to the functions of the components under his/her command.