Assistant Finance Manager at Financial Intelligence Centre (FIC)

JOB PURPOSE:

• To assist the Financial Manager (FM) with the execution of the finance functions. 

KEY PERFORMANCE AREAS:
TECHNICAL

•  Assist the Finance Manager (FM) with the execution of the finance functions.
•  Coordinate, facilitate Liaise the resolution of all requirements, compliance, and contractual issues timely with the Insurer, including timely renewal of annual insurance; 
•  Manager   the cashbook management function and petty cash management in line with the FIC policy and procedures.
•  Perform the functions of secretariat for the asset Disposal Committee;
•  Review asset register and calculations for accuracy and compliance, making recommendations to the Financial Manager;
•  Responsible for the Debtors management function, ensuring timely recording of transactions in line with policies and procedures;
•  Coordinate, facilitate   the resolution of all compliance and contractual issues timely with the Travel Agent; 
•  Compile cost containment reports and other National Treasury requirements for review by the Finance Manager
•  Supervise the creditors’ payment cycle and ensure payments are in compliance with PFMA requirements.
•  Ensure proper contract management and SCM compliance before approving reconciliations;
•  Review creditors’ reconciliations and follow up / assist with queries / other outstanding issues as and when required;
•  Ensure timely submission of reconciliations and / or confirmation of payments;
•  Responsible for the full monthly accrual process and the regularly review and update of the process;
•  Maintain/update and implement internal controls and procedures, including relevant forms;
•  Takes accountability for own work and prioritises delivery of own outputs against work plan accordingly to deadlines;
•  Identifies system / process gaps in the creditors function as well as the accruals and insurance processes and propose improvements to the workflow in line with current developments affecting the relevant areas;
•  Prepare and deliver work solutions for the creditors function as well as the accruals and insurance processes;
•  Provide feedback on technical issues and complex interventions;
•  Analysing reoccurring problems / errors / other issues in the creditors function as well as the accruals and insurance processes and propose corrective actions / changes in procedures;
•  Ensure compliance with all statutory requirements relating to financial control, financial management and accounting.
•  Ensure implementation and adherence to finance policies, procedures and systems across all teams.
•  Accommodates and respond to stakeholder / client requests and queries;
•  Liaise with external/ internal stakeholders/ creditors under guidance from the Finance Manager;
•  Perform other related duties as may be assigned to you;

MANAGE PEOPLE

•  Manage the creditors’ team, including the GRN section, according to finance operational standards.
•  Coach and counsel staff
•  Provides the team with technical guidance.
•  Review and signs off work executed by team members and ensure it conforms to policies, procedures, and legislative requirements.
•  Prioritise and allocation of work to the team.
•  Actively manage performance.  
•  Report on team progress against set objectives and standards
•  Ensure implementation of learning and development interventions for the team.

GOVERNANCE, RISK MANAGEMENT, COMPLIANCE, AND INFORMATION/KNOWLEDGE MANAGEMENT

•  Ensures compliance with codes of conduct, policies and procedures and legislative requirements.
•  Provides input into budget for the business unit.
•  Contribute to the development and improvement of creditors’ policies, systems, practices within best practice, industry standards and applicable legislation; 
•  Provides input into other finance policies, processes, and systems as well as alignment with related function processes and systems.

EDUCATION, SKILLS AND EXPERIENCE:

•  Relevant Finance Degree (Accounting or Financial Management)
•  Minimum 5+ years’ experience in the finance department of which 3 should be on a supervisory level. 
•  Honours or studying towards honours will be an added benefit.  
•  Experience in asset management. 
•  Workable knowledge of insurance management will be advantages. 
•  5 years’ experience in all reconciliations, the payment cycle and contract management. 
•  5 years’ experience in accruals and the monthly accrual process. 
•  5 years’ experience in financial accounting systems. 
•  Analytical ability and attention to detail. 
•  Experience in MS packages. 
•  Confident and decisive. 
•  Good communication skills.