Assistant Officer: (post level 13): Department Computer Science and Informatics (Job ID 5741) at University of the Free State

Duties and responsibilities:

​​​​Academic Administration

• Handle student academic and timetable inquiries.
• Divide students according to their groups and timetables.
• Keep student marks updated on BRSLive and Gradebook.
• Track missed practicals and tests and inform students and the lecturer.
• Use Blackboard to communicate important information to students.
• Coordinate student support services, such as tutoring.
• Maintain accurate records of student interactions, inquiries, and support provided.
• Maintain a sign-in register for assistants to track their weekly hours.
• Schedule and manage assistants' timetable.
• Assist in registering students' fingerprints.
• Daily assist at the sign-in desk daily.

General Administration

• Attend to queries from staff and students.  
• Attend to telephonic calls.
• First point of contact for student requests and refer accordingly.
• Manage office filing and draft letters.
• Ensure the accuracy of captured data.
• Monitor the cleanliness and supplies in the assistants' office.
• Open computer labs for cleaners.
• Check with colleagues for office supply needs each semester.
• Print student lists for practicals and tests.
• Submit facilitators' contract forms on time.
• Switch on the sign-in computers every morning.

Financial Administration

• Collect Ad Hoc claim forms from assistants and submit them to the finance officer.
• Purchases and orders office supplies, stationery, and equipment.

Inherent Job Requirements:

• ​​​​​​​Grade 12 or National Vocational Certificate on NQF level 4.

Recommendations:

• A relevant post-school qualification on NQF Level 6 or higher
• Relevant working experience in the portfolio or related to the duties and responsibilities.​​​​​​​