Assistant Officer (post level 13) (Job ID: 5555) - (1259) at University of the Free State

Duties and responsibilities:

Provide administrative support to the line manager (HoD), responsible for general office administration and operations, including but not limited to:

• Perform administrative and secretarial duties in the department.
• Receive and direct telephone calls and messages.
• Welcome and direct visitors and students to the appropriate staff members.
• Coordinate delivery of parcels and internal post.
• Distribute all general correspondence to staff via email.
• Administers departmental venue bookings.
• Assists with the recordkeeping of leave applications.
• Handle purchases and orders via the university’s requisition system including ordering and controlling departmental office supplies.
• Make and administer service requests.
• Handle all meeting administration, including arranging meetings, scheduling appointments, managing electronic diaries and take minutes of staff meetings.
• Provide administrate support to all staff as required.

Inherent requirements:

• Grade 12 or national vocational certificate on NQF Level 4.

Recommendations:

• Knowledge of PeopleSoft software.
• Knowledge of OneDrive.
• A minimum of 6 months relevant working experience relating to the duties and responsibilities.
• Knowledge of the UFS financial and academic systems.
• Relevant administrative working experience at the UFS.
• Proficient in Microsoft Office, specifically MS Outlook, MS Word, and MS Excel.