The vision of the ETDP SETA is to be a promoter and facilitator in the development and improvement of the skills profile of the sector's workforce to benefit employers, workers, and employees in the sector.
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A National Diploma in Supply Chain Management, Procurement, Public Administration and Management, Business Management.
A minimum of five (5) years work experience in performing secretarial, administrative, record-keeping and logistic duties in a supply chain environment.
Comprehensive knowledge and understanding of handling administrative, record-keeping, and secretarial duties.
Extensive experience in business writing, taking minutes and keeping records.
Proven ability to provide support to Committees such as Bid Committees, Management committees, Executives, etc.
Proven ability to work under pressure while upholding high-quality work.
Knowledge of legislation, policies, procedures, processes, practices, systems, and frameworks for handling administrative, record-keeping, and secretarial duties for the Bid Committees, Management Committees, Executives, etc.
Good planning, organizing, interpersonal, time management, and problem-solving skills.
Excellent report writing and communication skills (both verbal and written).
Advanced computer literacy and experience in the application of software tools, including MS Word, PowerPoint, Excel, Internet, and Outlook.
Duties and Responsibilities
Provide secretariat duties to the Bid Adjudication Committee.
Handle administrative, record-keeping, and logistic duties for Bid Committees (Bid Specification Committee, Bid Evaluation Committee and Bid Adjudication Committee).
Serve as an alternate Bid Specification Committee and Bid Evaluation Committee secretary as and when required.
Provide administrative support for other Supply Chain Management processes, such as briefing sessions, involvement in evaluating administrative compliance, and specific goals for tenders.
Overall management of procurement plan timelines that align with the procurement tracker.
Liaise with end users, bidders, Supply Chain Management unit, office of the Chief Executive Officer, Bid Specification Committee, Bid Evaluation Committee, experts (where applicable), etc.
Filing and adequately storing information relating to tenders and Bid Committees timeously.
Provides bid information to stakeholders such as internal auditors, Auditor General, National Treasury, etc.
Perform any other duties as assigned by the Line Manager.
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