Bid Manager at PTP Intergrated

Key Dimentions Applicable to the Job:

• Project Management
• Governance and compliance
• Service Management

Functional Activities:

• Participating in the development, review of the strategic and operational governance processes as part of MANCO
• Building capacity within the bid management department through recruitment, training, performance management and development of a bid quality management framework.
• Developing knowledge of business, its products and services by reading and reviewing previous bid documents.
• Screening client requirements on selective relevant opportunities aligned to the company’s core services, reviewing and extracting key information thereof.
• Maintaining company database of new and forecasted opportunities and stage of activity underway with proposal.
• Enhancing internal systems to track and scope opportunities and communicate to operations teams allowing them to plan for the pipeline.
• Coordinating the bidding process and preparing bid templates.
• Compiling company project experience credentials documents, formatted CVs (in conjunction with People Solutions) and capability statements, references, certificates etc. for bids.
• Creating and fostering relationships with clients, partners and stakeholders.
• Liaising with People Solutions to obtain CVs, fee rates and information on resource availability, keeping them informed of project status, obtaining required documentation.
• Engaging with the internal Business Development, Subject Matter Experts and finance to determine pricing and workplans.
• Ensuring timely submission of applications (digital and physical) in accordance with client stipulations, ensuring quality assurance processes are adhered to.
• Streamline and improve current processes and activities around pipeline management, revenue forecasting, and handover from sales to operations as well being an integral part of the team preparing proposals and quotations. This will drive the growth and conversion of our sales pipeline.
• Setting up and maintaining all credentials and compliance documents for use in proposals.
• Setting up and maintaining a database of partners and suppliers.
• Develop a repository of templated responses for written proposals and budget calculations.
• Develop high-end templates for improved visual proposals.
• Develop and maintain company pricing models and company/client rate cards.
• Providing assistance in the monitoring the validities of closed RFQs that were bided for.

Qualifications:

• BCom Marketing Management, Sales Certificates or other relevant qualifications
• Equivalent work experience

Experience:

• Minimum 7 years’ experience
• IT background is advantageous 

Knowledge, Skills & Competencies:

• Experience coordinating bid teams to deliver proposals, bids, or manage contracts.
• Time Management, efficiency and the ability to meet deadlines
• Structured reporting and presentation
• Experience working with partners and colleagues from different organisations.
• PFMA
• Project governance and risk management
• Excellent organisational skills.
• Very strong writing skills to be able to construct high quality, complex narratives.