Budget Officer: Ref BS07 at Durban University of Technology

• The Budget Officer supports Deputy Dean and Finance team in the implementation of policies, procedures and systems by assuming responsibility for processing of general ledger allocations of purchase requisitions for DUT Academic Staff in order to ensure excellent customer service and alignment with the objectives of Finance and the DUT Business School.

MINIMUM REQUIREMENT
QUALIFICATION

•   M+3 tertiary qualification (Financial Accounting or a Finance related qualification)

EXPERIENCE

•   5 years’ experience in Financial Accounting experience in a large organisation with 2 years’  experience in budgeting.

KNOWLEDGE

•   VAT AND Tax Legislation
•   Financial Policies and Procedures of DUT
•   GAAP (accounting statements, etc.)/IFRIS
•   Advanced Excel; PowerPoint; Internet
•   ITS Systems or equivalent systems
•   University statutes
•   Financial Costing Models
•   Budgets.

SPECIAL REQUIREMENTS:

•   Communication skills – verbal and written
•   Customer service orientation with ability to direct customers regarding policy
•   implementation
•   Ability to compile, interpret and analyse reports
•   Business/ Commercial Acumen

SUMMARY OF DUTIES

• Implement specific research related tasks relating to the DUT/section as directed by the Deputy Dean of the Business School specifically regarding the following:
•   Responsible for processing and general ledger allocations of purchase requisitions.
•   Ensure financial rules and procedures are adhered to.
•   Process requisitions received according to procedures outlined e.g. checks requisitions. (Procurement) when additional information is required.
•   Ensures copies of requisitions are made; ensures correct processing of requisitions in foreign currency.
•   Processing of Examiners/Moderators/Examiners/Lecturer and student claims.
•   Management Reports specifically regarding DUT: Business School
•   Expenditure allocation and related functions.
•   Deal with queries on reports e.g. balances, amount expedited; responds to requests for printouts.
•   Follows up on all queries.
•   Ensure satisfaction of core customers in the DUT/section.
•   By undertaking tasks in manner directed by the Deputy Dean including: Ensures adherence to Financial rules and procedures providing assistance/ explanations of procedures when necessary.
•   Ensure accuracy of all data recorded.
•   Ensure timeous response to queries from departments and provides information as required e.g. assistance and guidelines regarding general ledger allocations and purchase requisitions.
•   Manage difficult customers.
•   Maintain sound relationships with colleagues and contributes to team effort.
•   Ensure personal and professional self-development e.g. is available to respond to development opportunities when resources permit.
•   Submit Budget reports within required timeframe.
•   Co-ordinate the signing of invoices, GRV’s and their return to Finance during year end.
•   Validating the approved budgets for staff appointments.
•   Co-ordinating Capital Budgets with Director.
•   Undertakes special projects and prepares reports accordingly as and when requested.