Current Vacancies at Durban University of Technology

• The Budget Officer supports Deputy Dean and Finance team in the implementation of policies, procedures and systems by assuming responsibility for processing of general ledger allocations of purchase requisitions for DUT Academic Staff in order to ensure excellent customer service and alignment with the objectives of Finance and the DUT Business School.

MINIMUM REQUIREMENT
QUALIFICATION

•   M+3 tertiary qualification (Financial Accounting or a Finance related qualification)

EXPERIENCE

•   5 years’ experience in Financial Accounting experience in a large organisation with 2 years’  experience in budgeting.

KNOWLEDGE

•   VAT AND Tax Legislation
•   Financial Policies and Procedures of DUT
•   GAAP (accounting statements, etc.)/IFRIS
•   Advanced Excel; PowerPoint; Internet
•   ITS Systems or equivalent systems
•   University statutes
•   Financial Costing Models
•   Budgets.

SPECIAL REQUIREMENTS:

•   Communication skills – verbal and written
•   Customer service orientation with ability to direct customers regarding policy
•   implementation
•   Ability to compile, interpret and analyse reports
•   Business/ Commercial Acumen

SUMMARY OF DUTIES

• Implement specific research related tasks relating to the DUT/section as directed by the Deputy Dean of the Business School specifically regarding the following:
•   Responsible for processing and general ledger allocations of purchase requisitions.
•   Ensure financial rules and procedures are adhered to.
•   Process requisitions received according to procedures outlined e.g. checks requisitions. (Procurement) when additional information is required.
•   Ensures copies of requisitions are made; ensures correct processing of requisitions in foreign currency.
•   Processing of Examiners/Moderators/Examiners/Lecturer and student claims.
•   Management Reports specifically regarding DUT: Business School
•   Expenditure allocation and related functions.
•   Deal with queries on reports e.g. balances, amount expedited; responds to requests for printouts.
•   Follows up on all queries.
•   Ensure satisfaction of core customers in the DUT/section.
•   By undertaking tasks in manner directed by the Deputy Dean including: Ensures adherence to Financial rules and procedures providing assistance/ explanations of procedures when necessary.
•   Ensure accuracy of all data recorded.
•   Ensure timeous response to queries from departments and provides information as required e.g. assistance and guidelines regarding general ledger allocations and purchase requisitions.
•   Manage difficult customers.
•   Maintain sound relationships with colleagues and contributes to team effort.
•   Ensure personal and professional self-development e.g. is available to respond to development opportunities when resources permit.
•   Submit Budget reports within required timeframe.
•   Co-ordinate the signing of invoices, GRV’s and their return to Finance during year end.
•   Validating the approved budgets for staff appointments.
•   Co-ordinating Capital Budgets with Director.
•   Undertakes special projects and prepares reports accordingly as and when requested.

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To support Faculty Officer in the implementation of policies, procedures and systems by assisting with the smooth running of the Administration Functions of the Faculty Office in respect of Student Admissions, Registration, Student Records, Examinations and Qualifications processing. The aim is to ensure excellent customer service and alignment with the objectives of the Faculty Office & Student Administration and the DUT

MINIMUM REQUIREMENTS:

•   M+3 tertiary qualification (NQF level 6)
•   Three years in an administrative environment of which at least one year experience in student administration at a recognized tertiary institution.

SPECIAL REQUIREMENTS:

•   Communication – verbal and written
•   Ability to interact with people at all levels of the institution
•   Ability to plan, organise and prioritise
•   Ability to apply rules and procedures in finding solutions
•   Ability to work under pressure with continuous interruptions
•   Ability to maintain confidentiality
•   Ability to work systematically and accurately
•   Ability to work individually and as part of a team

SUMMARY OF DUTIES:-

• To support DUT: Business School in the implementation of policies, procedures and systems by assisting with the smooth running of the administrative functions of the DUT: Business School in respect of student admissions, registration, student records, examination, graduation processing and committee administration which includes, but not limited to the following:
•   Register new and returning students.
•   Maintain records of both active and non-active students.
•   Implement registration corrections and updates.
•   Respond to enquiries (telephonic/counter etc.).
•   Retrieve archived data for the issue of lost certificates.
•   Process examination appeals and communicates examination results.
•   Responsible for data capture.
•   Liaising with academics
•   Graduation processing.
•   Validation and correction of student data.
•   Any other duties as delegated by the Deputy Dean: DUT Business School.

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Minimum Requirements:

•   Advanced Diploma/B:Tech degree/Bachelor degree (M+4) in Public Relations/Marketing/Communications or an appropriate discipline (NQF 7)
•   Five years of relevant experience in public relations/marketing, preferably in a higher education institution

SPECIAL REQUIREMENTS:

•   Understanding of Higher Education environment
•   Communication skills (verbal; written; presentation)
•   Understanding the principles of Marketing and Advertising
•   Portfolio of marketing initiatives
•   Computer proficiency
•   Good networks among stakeholders

SUMMARY OF DUTIES:-

•   Takes responsibility, for the timeous implementation of marketing tasks as directed by the Deputy Dean of the DUT: Business School, such as:
•  Conducts market research e.g. compiles and coordinates feed back of information.
•   Advertising:
•   General Marketing support:
•   DUT Memorabilia
•   Stakeholder liaison
•   Ensures satisfaction of core customers by undertaking tasks in manner directed by the Deputy Dean of
• the Business School by efficiently and promptly accomplishing all designated marketing activities.
•   Establish the marketing requirements of the DUT: Business School
•   Develops Marketing plans and strategies to implement the Business School’s:
• Corporate Brand Management strategy
•  Competitive Marketing Strategy
•  Market Research/Intelligence
•   Manage relationships with, and regularly assesses the needs of core customers to improve quality and effectiveness of service
•   Capture and collate data of all marketing activities
•   Budgets for and manages all relevant internal and external resources to achieve agreed marketing bjectives
•   Seek and support income generating marketing opportunities for the Business School
•   Represent the Business School at appropriate forums within and outside the institution, as directed by the

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The Research Administrator supports the Deputy Dean and Research team in the implementation of policies, procedures and systems by coordinating the administration of designated funds and collating reports on research activities and events in order to ensure excellent customer service and alignment with the objectives of the DUT Business School.

MINIMUM REQUIREMENTS

•   M (+3) NQF Level 6 in Management Sciences
•   Two years proven experience in administration including enrolment of postgraduate students, financials and proposal writing.

KNOWLEDGE AND SPECIAL REQUIREMENTS

•   Specialist Admin. System, e.g., ITS, IRMA, NEXUS and Integral Tertiary Software
•   Higher Education Statute/Rules
•   Good written and verbal communication skills
•   Computer proficiency in MS Office
•   Ability to work independently
•   Ability to troubleshoot

SUMMARY OF DUTIES

•   As part of Research Management and Development team timeously implements tasks in the administration of Research
•   Events Coordination - assists in the co-ordination and arrangement of research
• functions/meetings and workshops held on or off campus
•   Ensures satisfaction of core customers
•   Maintains sound relationships with colleagues and contributes to team effort
•   Perform any other duties as assigned by the Director: Research and Deputy Dean
•   Takes responsibility for own personal and professional self- development by attending relevant courses/workshops, performing duties outside area of responsibility
•   Captures data efficiently and provides information as directed by the Director: Research and Deputy Dean
•   Submits work and statistics reports to Director: Research, Deputy Dean and DoE
•   Represents the Research Management and Development function as required

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• Reporting to the Deputy Dean: DUT Business School, Secretary provides secretarial and administrative support service to the Faculty Team in the implementation of policies, procedures and systems designed to ensure excellent customer service in alignment with the objectives of the Faculty and the DUT.

MINIMUM REQUIREMENTS:

•  National Diploma (NQF Level 6) in Office Management with 3 years experience in a Secretarial or Administration Support role

OR

•  Secretarial Diploma (NQF Level 5) with 5 years experience in a Secretarial or Administration Support role
•  Strong interpersonal and communication skills (oral and in writing) and the ability to work effectively with a wide range of divisions and departments across the University.
•  Document Management workflow skills
•  Organising and Planning Skills
•  Telephone Etiquette
•  Confidentiality and applying discretion
•  Multitasking; resourcefulness
•  Proactive and ability to take initiative
•  Ability to work independently and in a team
•  Comprehensive IT skills, with good working knowledge of Microsoft Office Package. Teams, Zoom

KNOWLEDGE

•  Broad knowledge and understanding of the functional areas covered by the Unit

THE DUTIES AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO, THE
FOLLOWING:
PROVIDE SECRETARIAL SERVICES

•  Effectively manage and maintain Director’s complex and challenging diary for University business
•  Prioritise and plan the diary in advance. Flexibility in this regard is essential since the diary often needs
• to be changed at short notice, continually balance competing priorities.
•  Proactively prepare and collate meeting-related papers Provide full secretarial support for all of
• DUT’s Business School meetings, workshops, conferences etc by preparing and/or arranging for
• meeting venues and appropriate equipment and developing and circulating meeting documentation;
•  Develop/prepare agenda for scheduled meetings and presented to the Director prior to meetings
•  Send invites to the meeting participants
•  Compile and distribute meeting packs for DUT’s Business School meetings
•  Schedule/plan meetings on behalf of Director
•  Preparing meeting documents for Director
•  Take accurate messages and communicate to the relevant employees
•  Take minutes in meetings, prepare, and distribute upon approval

PROVIDE CLERICAL AND ADMINISTRATION SUPPORT TO THE UNIT

•  Assist in updating and maintaining the DUT’s Business School web page and DUT’s Business School SharePoint site/folder.
•  Prepare document packs and various correspondence for the Uni.t
•  Receive; date stamping and redirecting all general correspondence.
•  Maintain an efficient Contemporary (e-filing and paper-based as apt) filing.
•  Creating and updating the relevant spread sheets in Microsoft Office Package.
•  Maintain asset register for DUT’s Business School and maintain an inventory of shared asset usage eg data projectors.
•  Arranging meetings – agenda, venue, technical equipment and catering.
•  Order and replenish stationery.
•  Organise service repairs for equipment when required.
•  Administer boardroom bookings.
•  Administer projects within DUT’s Business School.

PROVIDE LOGISTICAL SUPPORT TO THE UNIT

•  Organise and plan DUT’s Business School events whether these are in office or at off-site venues.
•  Make booking for venues, accommodation for sessions, workshops and travel arrangements.
•  Process travel and/or overtime claims by DUT’s Business School staff members.

FINANCIAL ADMINISTRATIVE SUPPORT

•  Manages petty cash within guideline and policies.
•  Prepares purchase requisitions and/or submissions for signature.
•  Ensures that procurement of goods is in support of the “cost effective” drive and in accordance to University policy and procedure.
•  Ensures accurate and proper record keeping / budget tracking of relevant financial transactions.
•  Monitoring and processing of invoicing information in accordance with the University’s policies.

ADMINISTER RECORDS AND DOCUMENTS

•  Ensure smooth, effective and efficient flow of documents between DUT’s Business School and other Divisions/Departments/Units.
•  Log documents, track responses and make follow up.
•  Maintain the confidentiality of documents and information.

AD-HOC

•  Undertake other duties of a similar nature as may reasonably be required by his/her line manager

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MINIMUM REQUIREMENTS:

•   PhD/D Tech and undergraduate study in the field of Management Sciences
•   At least 5 years teaching experience / professional experience.
•   Evidence of publication track record in peer reviewed journals.
•   Evidence of completed postgraduate supervision.
•   Good communication and lecturing skills.
•   A strong passion for teaching and research.
•   All of the above have to consistent with the University’s Staff Promotions Policy

SPECIAL REQUIREMENTS

•   Strategic planning skills.
•   People management skills.
•   Conflict handling capability.
•   Organisational skills.
•   Business management acumen.
•   Understanding of higher education environment.
•   Well-developed network within industry and sphere of expertise.
•   Ability to provide leadership and to operate independently.

SUMMARY OF DUTIES:

•   Take responsibility for the teaching, learning and assessing of modules offered, at all levels and associated with the programme in the Department
•   Make major contributions to the academic quality by providing leadership of all aspects of offerings associated with the DUT: Business School
•   Lead, develop, design and review all learning content associated with the DUT: Business School
•   Supervise and co-supervise postgraduate students
•   Publish reputable journals
•   General administrative duties assigned by the Deputy Dean: DUT: Business School

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• The Specialist Student Administrator will support the Deputy Dean and team in the implementation of policies, procedures and systems by managing the centralised aspects of student administration and coordination of the faculty offices in order to ensure excellent customer service and alignment with the objectives of Student Administration and the DUT.

MINIMUM REQUIREMENTS

•  M+3 tertiary qualification (National Diploma : Management or equivalent )
•  Five years administrative experience
•  Student administration experience at a tertiary educational institution

KNOWLEDGE:

•  Understanding of Higher Education environment (Act/Statue/Rules)
•  Govt legislation applicable to international students
•  SAQA and NQF
•  Computer Proficiency
•  CAO System
•  ITS System

SUMMARY OF DUTIES:

•  Student Administration
•  Registration
•  Exams
•  Admissions
•  Administration of non-subsidised courses
•  Student Administration on IT
•  Administrative processing for International Students
•  Manages relationships with, and regularly assesses needs and views of core customers in the DUT/section in order to improve the quality and effectiveness of services Oversees relationships between team members and customers.