Company/Regulator Secretary at Ports Regulator of South Africa

Position Purpose:  

• Ensure  effective  functioning  of  governance  structures  and  promote  high  standard of  corporate governance across the organisation  
• Co-ordinate and facilitate Regulator/Committee meetings, including meeting packs for all meetings 
• Develop Regulator work plan, schedule Regulator meetings, liaise with Chairperson, Committee Chairpersons and CEO to prepare meeting agendas. 
• Arrange, prepare and disseminate agendas for Regulator/Committee meetings 
• Ensure  that  the  proceedings  of  the  Regulator/Committee  meetings  are  accurately minuted/recorded 
• Facilitate approval of Annual Regulator/Committee work plans
• Monitor  Regulator/Committee  action  plans  to  ensure  plans  are being  addressed  timeously  and obtain feedback on specific agenda items 
• Maintain Regulator records and registers, including a Declaration of Interests Register  
• Facilitate  logistical  arrangements  for Members,  including preparation  of monthly Remuneration Schedules 
• Develop/review Regulator/Committee structures and Charters/Terms of Reference on an annual basis  
• Attend to annual review/drafting of Terms of Reference, schedules and other legal instruments  
• Monitor compliance with good corporate governance practices and legislative instruments 
• Draft Governance Compliance Checklists and submit Quarterly Governance Reports 
• Provide detailed guidance to Members on their legal duties, powers and responsibilities 
• Keep  abreast  of  all  legislation,  regulatory  and  corporate  governance  developments  that  may influence the  organisation’s operations and ensure that Regulator Members are  informed when making decisions 
• Makes the relevant parties aware of any law relevant to or affecting the Regulator 
• Manage and review Delegations of Authority and applicable governance policies
• Facilitate Members induction and training and ensure regulator training is conducted on key legal, governance and regulatory obligations  
• Conduct Annual Member/Committee Performance Evaluations
• Contribute to Annual Reports of Entity and dissemination thereof 
• Present reports and fulfil ad hoc requests of the Regulator members  

Required qualifications and experience:  

• A  LLB Degree or Admitted Attorney or Advocate. A  master’s degree  (LLM), Chartered Secretary (CIS), will be an added advantage. 
• Admitted as a legal practitioner (Attorney or Advocate) 
• 5-10-years relevant experience in a  legal environment or  in a public sector corporate secretariat environment  
• 5 years of consecutive experience as a Company Secretary 
• Membership  of the Chartered Governance  Institute  of Southern Africa  or Chartered Secretaries Southern Africa or relevant (added advantage)