Contract Administrator (6 months) at Maskew Miller Learning

Key Duties and Responsibilities

Accurately load and maintain author contracts on Bookmaster

• Validate and ensure that the author contracts have been fully signed by all relevant parties before loading on Bookmaster.
• Capture contract information on Bookmaster/financial account system.

Accurately load and maintain contracts in the contract management system.

• Coordinate with relevant stakeholders to initiate the renewal process well in advance of contract expiry.
• Support the business with preparing renewal documentation and facilitate the approval process as required.

Compliance and Documentation

• Ensure the author and vendor contracts comply with company policies and legal requirements.
• Maintain organized and secure contract files on the digital platforms.

Reporting and Analytics

• Generate regular reports on contract status, upcoming renewals, and expirations.
• Provide insights and recommendations based on contract data analysis.

Stakeholder Communication

• Act as a liaison between Procurement, Legal, and other departments to resolve any contract-related issues.
• Communicate with vendors as needed to clarify contract terms or address concerns.

Process Improvement

• Identify opportunities to streamline contract management processes and implement best practices.
• Assist in developing and updating contract management policies and procedures.

Support Procurement Activities

• Provide support to the Procurement team in other contract-related tasks and projects as needed.
• Assist in the preparation and administration of RFPs, RFQs, and other procurement activities.
• Support the business with managing vendor/supplier performance in relation to contractual agreements.
• Provide ongoing assistance to staff in the administration of contractual agreements.

Educational Requirements

Relevant qualification

Experience Requirements

• 2- 3 years’ administration experience in publishing environment.
• Experience in a procurement environment, with an understanding of procurement processes, contract negotiations, and supplier management.
• Experience working with Bookmaster (Advantageous)