Contract Specialist at Johannesburg Water

KEY RESPONSIBILITIES:

• Prepare and manage contract file schedule. Manage contract flow of contract award documentation. Load contract document and all other applicable governance documents against the system contract. Run daily and monthly SAP contract reports to monitor contracts end dates and advice user department accordingly. Maintain authenticity of information on framework contracts-price adjustments, amendments etc.
• Maintain system contracts as per agreement. Ensure the Service Level agreements for critical contracts are created by end users and contain KPIs for contract management. Conclude system contract close-out process for all contracts that are terminated.
• Ensure that contract loaded on the system are compliant to the JW Supply Chain policy and government legislation. Risk management system for contract system risks. Monitor system target value overruns and inform timeously. Provide an information service to tenders and departments regarding contracts. Compile and issue Contract circulars.
• Monitor the linking of Purchase Instructions to appropriate system contract. Expiry of contracts- 3 month and 6-month reminders to users. Ensure that only valid approved contracts are loaded on the system. Monitor and track contracts awarded to ensure compliance to policy and procedures.
• Interpret provisions of Supply Chain Policy and the Acts to end users with regard to contract admin. Submit weekly, monthly, quarterly and annual reports to the Senior Manager Acquisition on the activities and performance of contract section.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Diploma in Procurement/Purchasing/Logistics/Finance or Supply Chain Management (NQF Level 6). 
• 3 years’ experience in Procurement and Supply Chain of which 2 must be in government procurement. 
• Conversant with SCM legislation
• SAP Material Master experience
• Microsoft Office experience in Excel and Word 11