Contractor Management Advisor at Anglo American

Job Description:

• As Contractor Management Advisoryou will provide services as required and your responsibilities will include but not limited to:

Safety, Health and Environment

• Consistently apply Safety and Health principles in all team interactions and take personal responsibility for the safety of self and others to ensure zero harm and elimination of fatalities.
• Collect and summarise the specific risks within the work area and implement plans/systems to avoid these risks.
• Manage Safety and Health systems within the work area.
• Performance and Delivery

Contractor Management Implementation:

• Facilitate deploying and implementing a site-specific Contractor Performance Management (CPM) strategy, ensuring timelines and targets are met for effective contractor onboarding and management.
• Lead and manage the digital Contractor Management System (CMS) to track all contractor management processes and ensure accurate, up-to-date data.
• Support the end-to-end Contractor Management (E2E) process implementation, ensuring clear communication and adoption among all stakeholders during contractor onboarding.
• Collaborate with the Company Representative to retrofit existing Scopes of Work (SoW), aligning them with the CPM framework and closing gaps in execution.
• As the site expert in CPM processes, standards, and requirements, provide ongoing training and support to company representatives, line management, contract management, and suppliers.
• Conduct regular site verifications of commercial, payment, legal, and tax compliance across operations, report non-compliance, and recommend corrective actions.
• Participate in developing and implementing CPM Performance Metrics, monitoring E2E process health at the site, section, and contract levels.
• Align with Category and Commercial teams to resolve general queries, ensuring continuous improvement in user experience.
• Contribute to designing and implementing a contractor feedback system, effectively addressing contractor suggestions, complaints, and recommendations.
• Identify opportunities to consolidate similar SoW demands into single submission and approval processes in alignment with Delegation of Authority (DOA) requirements.
• Advise on SoW development and engage critical stakeholders to ensure clarity and alignment during onboarding and execution.

Commercial Onboarding and Off-boarding:

• Manage and execute contractor onboarding and off-boarding timelines, ensuring alignment with SAP Ariba contracts and Purchase Order awards.
• Engage with SHE, Supply Chain, Engineering, and Learning & Delivery (L&D) functions to ensure smooth commercial onboarding and offboarding processes.
• Regularly assess the commercial onboarding/offboarding processes, identifying bottlenecks and proposing improvements to the Section Manager.

Process Audits:

• Conduct regular audits of commercial onboarding processes to ensure compliance, identify inefficiencies, and drive corrective actions.
• Lead contractor training sessions, ensuring alignment with onboarding requirements and contractor management needs in coordination with Learning & Delivery (L&D).

Sustainability and Social Responsibility:

• Monitor commercial onboarding/offboarding activities to ensure local suppliers meet sustainability and social responsibility goals.

People Management:

• Chair contractor management team meetings, fostering collaboration and accountability to meet performance targets effectively.
• This role is in the Contractor Performance Management (CMP) at a Band 6 level reporting to the Section Manager Contractor Management.

Qualifications:

• Grade 12
• National Diploma in Supply Chain Management/Business Administration/Engineering or a related field.
• SA Drivers License Code B

Experience

• 3-5 years of relevant experience managing contractors in a mining environment.
• In-depth understanding of the end-to-end (E2E) Contractor Management process, including onboarding, off-boarding, and compliance requirements.
• Knowledge of CPM standards, frameworks, and methodologies, emphasising implementation and tracking.
• Familiarity with procurement systems like SAP Ariba and understanding of contract and purchase order management processes.
• Expertise in developing and aligning Scopes of Work (SoW) with organisational needs and CPM frameworks.
• Understanding sustainability principles and corporate social responsibility (CSR) goals, mainly as they apply to local suppliers and contractor relationships.
• Knowledge of audit procedures, performance monitoring, and metric development to track contractor performance.
• Understanding of SHE principles and how they apply to contractor management.
• Proficient in using MS Office applications (Word, Excel, Outlook, PowerPoint).