Contracts Administrator at Kerridge Commercial Systems South Africa

Kerridge Commercial Systems (KCS) is the market leader in developing and delivering fully integrated business management solutions for distributors, suppliers, resellers, wholesalers and merchants. Our mission is simple: to design, implement and support high performance systems that enable our customers to source effectively, stock efficiently, sell profitably and service competitively. 

Key Responsibilities: 

• One Time & recurring invoicing timeously, including running statements for month end
• Custodian of customer escalations on a monthly basis

Custodian of licensing and contracts maintenance:

• Ensuring customer contracts are signed
• Entering customer information correctly into the Palladium system and Babbage system
• Licensing customers when required, expiry of customer licence 
• Loading customer contract in Babbage system
• Invoicing the customer in accordance with company process
• Responsible for customer and business partner queries
• Creating sales orders for support
• Attending to monthly rebate calculation, payment and invoicing (including dealing with business partner queries)
• Timely attending to customer cancellations, including credit notes
• Responsible for collection of debt in accordance with company process
• Capturing of cashbook for the two companies (Banking)
• Managing the AR Administrator

Attending to month end close, which includes, but are not limited to:

• AR close within deadline
• Completing month on month recurring revenue analysis
• AR review reconciliation
• Rebate provision and reconciliation
• Monthly debit order run & custodian of debit order authority agreement
• Assistance to sales team on customer accounts & product information
• Assisting with annual audit requirements
• Assisting with ad hoc finance administration 

Key Requirements: 

Essential

• Accounting qualification 
• Matric
• Excellent interpersonal skills
• Good Excel skills
• Attention to detail
• Self-starter
• Team player