We at Ellahi Consulting, are committed to deliver sound conceptual thinking and excellent customer centric results from design through to delivery and post implementation support, as fit-for-purpose and practical solutions are important to us. We offer over 20 years of experience within the recruitment, talent management and organisation development domain. ...
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Creating new supplier accounts and accurately capturing and updating supplier details on ERP/Financial system
weekly payments, adhoc, 28, 30 & 37 day payments
Ensure all newly captured supplier detail is handed to Financial Manager to verify before Managing Director captures on banking system.
Ensure all supplier invoicing and supporting documentation is checked and verified for accuracy before linking to company approved GRN.
Accurately and timeously capture all invoices and credit notes by referencing supporting documentation in conjunction with information on ERP/Finance system.
Calculate and process relevant supplier discounts accurately and timeously on all supplier statements ensuring that no costs are incurred by the company.
Maintain strict and timeous follow-up of outstanding supplier invoices / supplier credit notes and schedule for the payment process within allocated and agreed supplier payment terms.
Maintain constant supplier invoice detail verification e.g. invoice banking details match supplier scheduled for payment
Perform monthly supplier payment reconciliations to accurately support payment schedules.
Load supplier payments onto banking system once all relevant payment checks have been performed.
Ensure all captured GRN/Invoicing is handed to respective departments for job allocation purposes timeously.
Upload all creditors payments to the Bank
Maintain accurate and up to date paperwork/electronic filing.
Prepare and reconcile all sub-contractor accounts monthly.
Prepare and reconcile sales commission reports by accurately validating all closed and paid project sales jobs.
Process journals for issuing of internal stock for staff and stores department.
Process stock journals as and when required.
Process weekly stock item check lists and report any discrepancies to Financial and Stores manager.
Verify all supplier details quarterly ensuring accuracy and ERP/Financial system fields are updated accordingly.
Prepare a comprehensive monthly age analysis for all overdue accounts.
Prepare and process all insurance related claims.
Process staff attendance register via clocking system.
Process necessary stock reports via ERP/financial system
Petty Cash, balance and control the petty cash.
Ensure appropriate equipment is maintained in line to perform your required duties i.e. laptop, diary.
Effective planning and time management
Assist with implementation of processes and procedures
Ensure effective communication with all departments.
Adhere to all company Policies and Procedures
Answering the company switchboard as and when required
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