Van Sheet Clerk - Welkom Depot - Free State at RCL Foods

Job Description    

• A vacancy exists for a Van Sheet Clerk at our Baking Division at our Welkom Depot in the Free State. This position will report to the Depot Controller.The successful incumbent will be responsible for the accurate capturing of Driver Salesmen transaction information to reflect accurate and correct driver balances.

Minimum Requirements    

• Grade 12
• Accounting qualifications will be an added advantage
• At least 2 years’ experience in FMCG/Retail environment
• Computer literate with MS Office
• Attention to detail
• Sound numerical ability
• Strong people orientation
• Good written and verbal communication
• Accuracy essential
• Strong routine administrative skills
• Problem solving skills
• Teamwork
• Computer literacy – Syspro and Excel

Duties & Responsibilities    

• Process driver van sheets and internal documents accurately and to the satisfaction of the Van sheet Controller (Stock in van, Credit notes, Credit returns, manual invoices, etc.)
• All capturing needs to be completed daily
• Maintaining good relations with drivers and assisting with driver’s route orders
• Assist with the processing of sales order if and when needed
• Immediately report any pricing differences to the relevant responsible person and the Van Sheet Controller
• Scan all Claims on QDocs and save the information to the appropriate QDocs inbox
• Ensure that the payment has been processed and appears on the front page before printing the driver van sheets
• Check all outstanding PODS on QDocs exception report and follow up with the relevant driver/s thereof
• No POD older than 3 days must appear on the QDocs exception report
• Ensure that the QDocs inbox is cleared by matching all claims with the relevant credit note number from each user before commencing with the current day’s work
• Ensure that all generated credit notes are attached to the actual claims
• Print driver recon, customer pricing and route balancing report for each driver daily and signed by driver and clerk.