Debtors Clerk - Sunninghill at ST Peters Preparatory Schools

Minimum Requirements

• At least two years’ relevant work experience.
• Must have experience using Microsoft Office (Word, Excel, Outlook, Power Point) and Pastel Evolution. Advanced working knowledge of Sage Evolution is advantageous specifically for Sage Evolution Annuity billing used to invoice school fees.
• Excellent communication and interpersonal skills
• Conscientious and committed to internal and external customer service
• Ability to work with confidential matters
• Ability to develop strong relationships with all stakeholders
• Enthusiastic, assertive, self-driven and flexible
• Analytical and a critical thinker
• Excellent planning, organisational and administrative skills
• Practical and logical problem-solving ability
• Ability to handle pressure and meet deadlines
• Demonstrate high levels of professionalism
• Ability to work as part of a dynamic team
• Prepared to work outside college hours, where necessary; and
• Willingness to participate in the broader life of the College and to contribute positively to the ethos of the College.

Duties and Responsibilities

• Maintaining a debtor’s ledger which includes billing/invoicing, journals, receipting and payments
• Account for students leaving, deposits & levy refunds and tuition credit notes
• Respond timely to debtors queries
• Processing of debtors Interest Charges
• Processing of debit orders, add, amend, load onto the banking system
• Monitor and follow up on payment agreements
• Write & issue letters of suspension/ termination to parents
• Arrange debtors meetings; Build sound relationship between parents and the College
• Liaise with admissions on notice of withdrawals
• Maintain the Schedule Reconciliation for receipts, deposits, withdrawals and reconcile to appropriate grades
• Monitor scholarships, bursaries, siblings discount