Deputy Company Secretary at Discovery Limited

This role will be reporting into the Group Company Secretary and will, together with the Company Secretary, work closely with the Board of Directors and Senior Management, to ensure a thorough understanding of all compliance and legal matters and the risks thereof. The role will work closely with all relevant assurance functions to ensure that all statutory obligations are met and a high standard of Corporate Governance is maintained within the business.

Principal Accountabilities

• Incorporating best practice corporate governance processes into board business and maintaining strong corporate governance frameworks in accordance with statutory requirements
• Advising the Board, Committees and CEO on legal matters and issues of corporate governance
• Reviewing and updating corporate governance policies
• To ensure compliance of the provisions of Companies Law and other regulatory frameworks
• To ensure that all statutory forms are filed and submitted in line with regulatory requirements
• Filing of copy of special resolutions on prescribed form within the specified time period
• To assist with the arrangement and preparation of Board Meetings, notices of meetings, the agenda, record of proceedings and minute taking
• Assisting with the preparation of Annual Reports and Annual General Meeting
• To assist with matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers and correspondence between the shareholders and the company
• Preparing documents for declaring dividend, updating registered addresses and/or change of directors and sending copies of minutes/resolutions/documents to auditors as required
• To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorised by the broad of the directors or the executive responsible.
• To assist with the implementation of policies formulated by the directors.
• Handling due diligent requests
• Working with the leadership team and senior stakeholders to deliver better good risk outcomes
• Updating and/or generating corporate structure charts as and when required

Education; Knowledge and Experience

Bachelor of law / Bachelor of Commerce or equivalent tertiary qualification

Member of the institute of chartered secretaries

• Previous experience in a Company Secretarial role (inc company law, corporate governance and risk management)
• Experience in the Insurance environment is advantageous
• Business acumen and ability to think beyond the core responsibilities of a Deputy Company Secretary
• 3-5 years experience

Role Specific Competencies

• Strong Knowledge of legislation
• Excellent communication skills
• Attention to detail
• Manage meetings
• Record feedback from meetings