Engineering Document Controller at Booyco Electronics

Education, experience and competencies

• National Senior Certificate/Grade 12 and tertiary qualification in document control/records management
• 3-5 years’ experience in documentation creation, editing, management and control
• 1-3 years in a senior or lead role
• Familiarity with ISO 9001 or similar quality management systems (advantage) & Electronic/Electrical knowledge (advantage)
• Computer literate: Microsoft Office

Responsibilities

• Create and update development technical and Section 21 Master files
• Establish and maintain a document control system for all engineering documents, including drawings, specifications, datasheets, calculations, and reports.
• Ensure the accurate and timely registration, distribution, and retrieval of documents to internal teams and external stakeholders.
• Coordinate with engineers, project managers, and contractors to ensure version control and document integrity.
• Maintain electronic document management systems (EDMS) and ensure metadata and document attributes are correctly captured.
• Review and audit documentation for compliance with company and industry standards (e.g., ISO).
• Archive inactive or obsolete documents and support retrieval of historical data for audits or project reviews.
• Train and support junior document controllers on document management best practices.
• Liaise with QA/QC and compliance teams to ensure all documentation meets audit and quality assurance standards.
• Prepare regular reports on document control status, outstanding approvals, and document turnaround times.
• Ensure all documentation packs are according to Booyco and ISO9001-2015 standards.
• Maintain all product related technical documents and registers.
• Control Engineering documentation.
• Verify technical validity of existing product and service-related documents.
• Update and keep record of new drawings list.
• Develop and update all QMS related process flows.
• Review, update and receive approvals for all related documents.
• Generate document number according to ISO9001-2015 standards, update product index approval spreadsheet
• Analyse and implement improvements on current product and service-related processes.
• Update control documents monthly.
• Compile and archive final data packs.
• Assist with stock take, update stock take master sheet when required.