Executive Assistant at Rand Refinery

PURPOSE OF THE POSITION

• The Executive Assistant ensures that the Chief Executive (CE) and Chief Financial Officer’s (CFO) day-to-day operations run smoothly and effectively. The incumbent will be responsible for  diary management, meeting preparation, travel administration (International and local). The incumbent must demonstrate excellent communication skills, attention to detail, organisational skills, discretion, and the ability to manage multiple tasks efficiently.

SUMMARY OF KEY RESPONSIBILITIES INCLUDED BUT NOT LIMITED TO

• Support the CE and CFO by providing professional and confidential administrative & secretarial services.
• Attending to diary management, meeting preparation, event attendance, travel administration and ad-hoc projects as required.
• Manage incoming calls, screen and manage all emails and messages. Establish and maintain accurate databases, distribution and contact lists.
• Process and prepare all payment requests, administer company credit card, expense claims and other payments.
• Manage all travel, flights, accommodation, venue and transport arrangements and compile detailed itinerary for CE and CFO.
• Ensure appropriate electronic storage of compliance reports/files according to defined standards.
• Run errands and complete tasks as requested including personal matters e.g. medical aid claims and queries, subscriptions etc.
• Organise internal and external meetings - arrange venues, catering etc.

Job Requirements

MINIMUM REQUIREMENTS

• A completed Matric qualification.
• Bachelor's degree/ National diploma in a relevant field, such as Business Administration / Business Science/ Public Administration.
• 5 -8 years proven experience preferably supporting C-suite executives. 

SKILLS/ COMPETENCIES

• Proficient in Microsoft Office - Word, Excel, PowerPoint, SharePoint, SAP.
• Excellent communication skills (written and oral)- Adept at clear, professional communication.
• Report writing skills.
• Highly Organised & Detail-Orientated: Managing multiple tasks, keeping meticulous records, and maintaining organised systems.
• Ability to handle sensitive information with confidentiality and discretion.