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  • Posted: May 20, 2021
    Deadline: Not specified
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  • PepsiCo is a global food and beverage leader with net revenues of more than $65 billion and a product portfolio that includes 22 brands that generate more than $1 billion each in annual retail sales. Our main businesses - Quaker, Tropicana, Gatorade, Frito-Lay and Pepsi-Cola - make hundreds of enjoyable foods and beverages that are loved throughout the worl...
    Read more about this company

     

    Executive Personal Assistant

    Provide professional and effective secretarial, administrative and financial support to the Director and the Executive Leadership team. To manage and maintain an efficiently run executive office.

    A confidential PA who works exclusively for the Functional Directors (as per above). Requires initiative in handling business and travel arrangements. Re-routes urgent matters for attention in the absence of the Directors. Communicates with company senior managers and executives of outside organisations.

    • Overall management of functional Directors office in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the Function.
    • Liaise with, and support of, key strategic suppliers, customers, external Agencies and other members of the executive team, non-executive directors, shareholder representatives and other senior stakeholders in both the public and private sectors in order to ensure ongoing and constructive relations.
    • Organisation of Directors day and management of electronic diary which involves management of external and internal meetings, conference calls, events, etc.
    • Provide general and diverse administrative support for Directors
    • Coordinate guest visits, programme, accommodation, transport and meetings.
    • Attend to e-mails, including prioritisation thereof and handling within area of accountability in the most efficient way.
    • Handle internal and external calls efficiently and professionally.
    • Compile documents, reports and presentations for various meetings as and when required.
    • Plan and manage all international and local travel arrangements and itineraries - visa application, accommodation, flight arrangements, and arranging transportation.
    • Maintain an efficient filing system.
    • Manage contacts to ensure up-to-date database entries and track key relations.
    • Demonstrate minute taking of key Functional Team meetings
    • Alignment with COSO Control and Control Team
    • Complete T&E accurately and timeously for Directors
    • Engage with suppliers were relevant and ensure timeous payment
    • Manage the purchase of office supplies and all other items needed.

    Finance Support

    • Monitor and manage relevant budgets and project costs
    • Monitor office, travel and meeting expenses on a monthly basis
    • Monthly reconciliation of the G&A budget vs. AOP & forecast
    • Ensure sign off of the budget with Finance for Flash preparation
    • Manage and ensure business compliance
    • Management of all P2P payments with regards to Directors and their Functional team’s travel and expense report

    Qualifications
    Key skills / Requirements

    • Maintain professional manner when liaising with team; senior management and the executive team within PepsiCo and globally within PepsiCo in South Africa
    • Maintain confidentiality in all matters
    • General office administration duties
    • Time management of BU GM/Vice President & Sales Strategy & Transformation Director
    • Efficient administrative support
    • Accurate information tabulation
    • Contribution to key power point presentations
    • Troubleshooting & Problem solving
    • Communication
    • Event Management
    • 3yr Tertiary Qualification / Secretarial Qualification
    • Excellent administration & organisational skills
    • Excellent report writing skills
    • Document management
    • High degree of computer literacy: Power Point; Excel & Word, SAP
    • Professional Minute taking of Executive Meetings
    • Minimum of 5 years experience as an executive assistant in a corporate environment / CEO /Senior Vice President
    • Minimum 5 conference & events management experience as per PA experience.
    • Experience as an Executive Assistant to 2-3 Senior Directors Simultaneously
    • Confidentiality
    • Professional communication
    • Interpersonal skills
    • Strong organisational and methodical skills
    • Attention to detail
    • High levels of self-motivation
    • Passion for service excellence
    • Ability to work under pressure
    • Drive for results
    • Integrity
    • Respect others
    • Ability to deal with Complexity

    Method of Application

    Interested and qualified? Go to PepsiCo on www.linkedin.com to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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