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  • Posted: Jan 14, 2021
    Deadline: Jan 18, 2021
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    Vodacom Group Limited (Vodacom) is an African mobile communications company providing voice, messaging, data and converged services to over 61 million customers. From its roots in South Africa, Vodacom has grown its operations to include networks in Tanzania, the Democratic Republic of Congo, Mozambique, and Lesotho and provides business services to customer...
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    Executive Personal Assistant

    The Executive Personal Assistant will be responsible for managing the business administration and project support function within the office of the 2 Managing Executives, Technology Finance Business Partnering and Financial Planning & Analysis. The successful candidate will serve as the primary point of contact for this office.

    Responsibilities For This Role Will Include

    Administrative Support

    • Real time email management and prioritisation
    • ME’s message management and telephone screening
    • Guest reception
    • Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
    • Prepare, review, proofread and edit documents prepared for the MEs signature
    • Ensure that the ME’s are well prepared for meetings
    • Devise and maintain office management systems, including data management and filing
    • Administrative support during meetings in terms of accurate minute taking
    • Document compilation and/or consolidation in line with various submission requirements
    • Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
    • Draft and complete reports that may require input from all departments and is presented to the Executive

    Budget and Expense Management

    • Assist the MEs with budget OPEX and CAPEX budget administration for their cost centre
    • Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
    • Ensure that tax invoices and receipts are collected for payment purposes
    • Expenditure to be reconciled in accordance with source and reference data
    • Process reconciliations and payments within turnaround time
    • Process expense reports
    • Budget transfers

    Travel Management

    • Manage all travel for local and international trips
    • Prepare the ME’s itinerary for all trips
    • Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex

    Event Management

    • Event management for all functions hosted by the ME’s office for their cost centre
    • Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. Project Management
    • Carry out specific projects and related research
    • Work with project teams
    • Project coordination on demand

    The Ideal Candidate For This Role Will Have

    • Matric
    • Relevant Secretarial certificate / Diploma essential
    • Project management qualification advantageous

    Minimum Of 5 – 8 Years Secretarial Experience Which Includes

    • Project management and project coordination
    • a minimum of 3 years’ experience as an Executive PA supporting an Executive Director in a listed company
    • a minimum of 3 years working in a (BU) related environment
    • Project management experience
    • Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
    • Knowledge of office management (essential)
    • Knowledge of IT/Telecommunications environment (advantageous)
    • Financial administration experience
    • Knowledge of SAP EVO (advantageous)

    Method of Application

    Interested and qualified? Go to Vodacom on to apply

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