Executive Secretary at City of Johannesburg

VACANCY CIRCULAR 004/2024 

Minimum Requirements: 

•  Grade 12/ NQF level 4; 
•  Certificate/Diploma in Secretarial/Office Administration or related field is required (NQF level 5/6); 
•  1 - 3 years’ experience of administrative support and secretarial duties; 
•  Sound communication skills (read, write and speak); and 
•  Other languages within Nguni and Sotho category will be an advantage. 

Primary Function:

• Provide professional secretarial duties to the Director: Operations and administrative support to the Office. 

Key Performance Areas: 

•  Coordinate office activities for the Director’s Office; 
•  Manage correspondence within the Office; 
•  Administrative support functions, scheduling and planning the diary and events;
•  Maintain the Director’s correspondence/information and record-keeping system and access records of discussions, instructions and correspondence; 
•  Perform tasks/activities associated with the provision of administration and secretarial support; 
•  Perform tasks associated with the provision of reception/telephonist service and office support. 

Leading Competencies: 

•  Report writing, communication and time management skills; 
•  Experience in working with people; 
•  Computer Literacy in MS Office and Internet; 
•  Teamwork and Accountability. 

Core Competencies: 

•  Knowledge of the application of instructions and guidelines; 
•  Departmental procedures and organizational relationships; 
•  Office administration procedures; and 
•  Basic protocol and etiquette; 
•  Correct usage of English, spelling and punctuation; 
•  High level of confidentiality; 
•  Attention to detail; 
•  Professionalism; 
•  Sound judgement; 
•  Work independently and under pressure.