City of Tshwane is classified as a Category A Grade 6 urban municipality by the Municipal Demarcation Board in terms of section 4 of the Local Government Municipal Structures Act, 1998 (Act 117 of 1998). The Municipality was established on 5 December 2000 through the integration of various municipalities and councils that had previously served the greater Pr...
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Grade 12 plus a secretarial qualification or training
At least two years’ relevant secretarial experience
Computer literacy
Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Dep
Primary functions
Receive and communicate successfully with categories of people
Provide an office administration service
Arrange meetings, workshops, conferences, functions and interviews
Determine the number of people who will attend the event, on what date and at what time it will begin and what the duration will be
Deal with venue reservations and arrange refreshments
Confirm appointments with the City Manager, diarise such and informing the relevant people of the appointment
Arrange parking
Compile guest lists and attendance registers
Prepare information and supporting data for meetings, ensuring that parties involved in the meeting are provided with necessary documentation
Provide a typing and computer operating service
Type official reports, letters, minutes, agendas, envelopes, presentations and correspondence
Proofread, edit and spell-check typed documents
Make backups of data
Provide an operational logistics service
Report defective machines and arrange for the service and maintenance of office machines and equipment, such as photocopy machines, fax machines, scanners, etc in the Office of the City Manager with various external firms from which these machines are rented
Keep own computer equipment and that of the City Manager clean
Report problems experienced with computer software and hardware by referring such to the officers concerned in the ICT Division
Keep the asset inventory of own office as well as the Office of the City Manager updated
Execute diverse official secretarial duties
Maintain confidentiality and a relationship of trust with the City Manager
Portray a professional image of the Office of the City Manager and the City of Tshwane
Perform miscellaneous secretarial duties that are necessary at own discretion or on request
Develop own skills during quiet times by learning, among other things, new computer programme functions and applications
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