Executive Secretary (P9) D090 - (1407) at University of Venda

Job Requirements

• Candidate should be in possession of a relevant Bachelor's degree coupled with three years’ relevant experience or alternatively a three-year National Diploma plus four years’ relevant experience. 
• She/he must have the ability to multitask, follow complex instructions as well as compile letters and memoranda.
• The candidate must also have relevant knowledge of software programs.
• Envisaged for appointment to this position is a proactive, respectful, methodical and a forward planning person with attention to detail.
• Ability to work in a high pressure environment with minimum supervision and a high level if integrity as well as excellent office administration.  

Duties:

• Plan, manage, monitor and support the activities of the Director’s office and ensure the smooth running of the office.
• Coordinate and maintain effective office procedures and efficient work-flows for the Director’s office.  
• Verify accuracy, validity and reliability of information to ensure that decisions/ recommendations made by the Director are based on correct information. 
• Responsible for drafting an office budget, placing orders against office funds and reporting on expenditures.
• Provide administrative support for various meetings and committees.
• Provide administrative support in the compilation of various reports for submission to committees as well as various stakeholders.
• Manage the diary of the Director and the Department.