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  • Posted: Dec 2, 2021
    Deadline: Not specified
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    Coronation was founded in Cape Town, South Africa in 1993 by a group of investment professionals who left an established institution to start a dedicated fund management business. With zero assets and zero clients, their objective was to build a world-class, investment-led and independent fund manager. Today, Coronation is 25% employee-owned and a leading br...
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    Executive Team Assistant

    Job Description    

    • To reliably and accurately organize and support the Global Head of Institutional Business, the Institutional Client Service Fund Managers and the wider team.
    • The Institutional Business team (CIB) is a high-performance team that is the client face for institutional clients of Coronation in both the South Africa and International Markets.

    Duties and Responsibilities    

    •  Provide full support to the Global Head of Institutional Business including, but not limited to:
    •  Extensive diary management and calendar bookings
    •  Travel arrangement of domestic and international travel, accommodation and visas
    •  Keep track of deadlines and respond to emails timeously
    •  Arrange meetings, including video, MS Teams, Zoom, Skype and conference calls, and manage all boardroom bookings, venue and catering arrangements
    •  Telephone screening and messaging
    •  Process reimbursement forms and perform expense reconciliations
    •  Assist with ad hoc administrative tasks
    •  Ad hoc personal tasks
    •  Provide full administrative support to client service fund managers in and out of office (as detailed above)
    •  Organise and coordinate team events (as detailed above)
    •  Keep the CRM contact database (Salesforce) up-to-date
    •  Maintain synchronized filing, both business and personal
    •  Prepare agendas, reports, presentations, minutes etc.
    •  Prepare monthly team interaction stats needed for management report
    •  Collate and manage online submission and approval of leave requests.
    •  Manage new starter and exit forms for staff joining/leaving.
    •  Manage and submit invoices and keep track of payments
    •  General office management including ordering stationery & other office supplies
    •  Assist with the team inbox management and answering of client queries
    •  Develop relationships with key business partners and other stakeholders
    •  Back-up to the other PAs in the team
    •  Assist with general administration tasks and projects in the area, as and when required
    •  Act with integrity and professionalism at all times and uphold the Coronation culture and values

    Ideal Experience    

    •  Proven experience as a Personal Assistant, preferably in the Financial Services industry

    Ideal Qualifications    

    •  Grade 12
    •  Secretarial Diploma
    •  Commerce Qualification or part thereof would be an advantage

    Most Important Attribute    

    •  Highly organized and efficient
    •  Trustworthy with a high level of integrity
    •  An ability to work under pressure in fast moving environment
    •  Proactive and able to use initiative
    •  Works well in a team
    •  Mature, confident, responsible and accountable individual

    Systems Knowledge    

    •  Proficient in Microsoft Outlook, Word, Excel, and PowerPoint

    Method of Application

    Interested and qualified? Go to Coronation Fund Managers on coronation.erecruit.co to apply

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