Facilities Manager at Financial Intelligence Centre (FIC)

KEY PERFORMANCE AREAS:

OPERATIONS MANAGEMENT 

• Manage and maintain physical security. 
• Defines and manages delivery of the outcomes of the section
• Provide support to the security committee as it reviews and updates integrated security framework.
• Provide secretarial services for the security committee.
• Manage the provision of the day-to-day support services related to physical security, reception, cleaning, hygiene, catering, refreshments, parking, fleet management, building maintenance, waste and recycling management, office accommodation, courier, deliveries, and collections including mail and boardrooms management.
• Manage contractors of facilities and physical security services and ensure that they operate in compliance with applicable regulatory framework and standards.
• Manages and improves workflow, and the application of processes or standard operating procedures and systems.  
• Ensure existence of service level agreements for contractors and monitor compliance
• Ensure that the FIC complies with relevant facilities and security requirements.
• Perform such duties as required from time to time.

GOVERNANCE AND RISK MANAGEMENT 

• Provide advice to management team on physical security risks and management of such risks.
• Manages functions risks.   
• Ensures compliance with codes of conduct, policies, procedures, and legislative requirements.
• Provides input into budget for the division or section.
• Develop, implement, and maintain relevant policies, procedures and systems required for facilities management and compliance thereof.

PEOPLE MANAGEMENT

• Manage subordinates’ day to day activities and provide guidance and direction
• Manages the performance and conducts reviews of the subordinates.
• Supports retention of key skills and talent.
• Provides input into succession plans for key positions. 
• Supports the development and career growth of staff, including input into the priority development needs of staff. 
• Manages the development of the subordinate.
• Coaches and counsels of the subordinate 
• Inspires and motivates staff to deliver results.

EDUCATION, SKILLS AND EXPERIENCE:

• Relevant degree or equivalent 
• Minimum 7 years’ experience in facilities management with 3 years managerial  experience
• Extensive knowledge of relevant laws regulations and legislation impacting on facilities
• Knowledge of policies, standards, procedures and the implementation of appropriate controls and Standard Operations Procedures
• Knowledge of the workings of the organs of the state will be advantageous.
• Proficient in Ms Excel, Ms Word