Finance Administrator at Pick n Pay Stores Limited

• The Finance Administrator is responsible for maintaining the General Ledger and ensuring accurate records to the point of providing the trial balance for reporting purposes.
• This includes tasks related to financial reporting, analysis and compliance i.e. performing critical reconciliation and ensuring reoccurring and adjustment journals.

Minimum requirements

• Matric / Grade 12
• 2 - 5 years' experience in general accounting or related fields
• Proven computer literacy
• Prove excel proficiency
• 2 - 5 years SAP Experience

Competencies

• Excellent attention to detail and accuracy
• Strong analytical, logical, and problem-solving skills
• Ability to prioritise tasks and work under demanding deadlines
• Excellent communication and interpersonal skills
• High level of integrity and discretion when handling sensitive information
• Self-motivated and customer orientated
• Ability to work as part of a team and individually
• Ability to use own discretion and make recommendations to support continuous improvement
• Proven flair for figures and problem solving

​​​​​​​Key Responsibilities

Reporting   

• Ensure contractual costs are accounted for in management account – check that it is in line with SLA
• Process the allocations of relevant expenses to the respective business units within the company
• Report on the allocations in relation to the completeness, timelines and cycles as well as exceptions together with changes
• Ensure that accruals are complete and current within the correct reporting period
• Ensure that the respective expenses are recorded in the management account to the correct profit center and general ledger
• Produce required reports for various areas in the business based on
• requirements and business focus areas
• Distribute exception reporting to the business for entries that will affect the management account as result of changes in postings and allocations

Compliance

• Ensure the line items (Expenses and Income) are recorded in line with accounting practices
• Manage purchase order process by ensuring that orders are generated timeous and to the correct general ledger and profit center
• Ensure that costs are accounted for to the correct general ledger within the correct reporting period
• Process journals and intercompany journals for complex entries – expenses and accruals
• Process accrual reversal, ensuring that no old accruals remain and that valid open accruals are in place

Communication

• Manage the open orders within the business to ensure we have the expenses accounted for, liabilities incurred from services rendered, and goods (assets) delivered
• Communicate queries that arise from incorrect reporting that may occur with
• incorrect PO creation or invoice posting
• Provide commentary on expense general ledger to budget variance and growth against last year
• Provide commentary on accruals when checking the movement against
• previous year and prior month to ensure that there is no unaccounted liability
• Assist store manager with their expense line items that feedback into the P&Ls

​​​​​​​Closing date: 19th December 2025