Financial Clerk- Johannesburg Randburg at Digicall

ROLE SUMMARY 

The Financial Clerk is required to complete the full function from source documentation to trial balance and record the day-to-day financial transactions of the business. These include purchases, sales, receipts, and payments. They must ensure that all transactions are recorded in the correct ledger and computing, classifying, and recording numerical data to keep financial records. In addition, the Financial Clerk is responsible for debtors and creditors related transactions. In debtors, responsibilities include but are not limited to, issuing invoices, and locating and notifying customers of delinquent payments by mail or telephone. They will be responsible for capturing invoices received and analyzing the current credit data and creditors statement.

QUALIFICATIONS

• Minimum: Senior Certificate (NQF 4) or the equivalent
• Preferred: Diploma in Accounting or Finance or a related field

EXPERIENCE

• Minimum 1 to 2 years of work experience in a finance or similar environment would be advantageous

SKILLS AND KNOWLEDGE

• Awareness Of Company Policies and Procedures
• Understand Business Ethics and Values
• Understand Digicall’s Structure and Reporting Lines
• General accounting system knowledge
• Proficient in Microsoft office products specifically, MS Excel and MS Word.
• Solid knowledge of accounting up to balance sheet
• Solid knowledge of financial transaction processes and accounting
• Excellent client liaison skills
• Time management skills
• Knowledge of VAT and employees’ tax

RESPONSIBILITIES

Operational

• Preparing accounts from source documents

Producing Cashbooks.

Reconciliation of control accounts, debtors, creditors.

• Communicating with clients when necessary.
• Ad hoc duties, i.e. accounting projects on request (year-end journals/ audit file preparation).
• Achieving fee target by invoicing clients for all work performed according to agreed budget and fees.

Debtors

• Issue all debtors invoices according to invoice specifications and requirements.
• Ensure debtors invoices are within the specified time-line and/or cut-off date.
• Ensure debtors invoices are submitted on time.
• Timely distribution of the monthly debtors’ age analysis.
• Proper maintenance of debtor master file on the financial system.
• Debtors’ recovery – following up on all overdue invoices, documenting correspondence and taking the appropriate action to ensure prompt recovery.
• Assist with other administrative and operational tasks as and when required.

Creditors

• Capture all creditor invoices received.
• Manage and follow up on creditor-related transactions and documentation.
• Ensuring documents are correct for example delivery note, price right according to invoice, receive purchase order – when it gets delivered, delivery note – and invoice.
• Check price is correct according to what was quoted.
• Reconcile statements.
• Request quotations.
• Ensure all data on the system is current and correct.

COMPETENCIES

• Examining Information: Analyses and processes information very effectively when solving problems. Very curios and good at asking probing questions.
• Documenting Facts: Communicates well in writing, readily understand the logic behind an argument and will ensure that all the relevant facts are taken into consideration.
• Establishing Rapport: Very quickly establish rapport with people. Like making new friends and find making friends easy. Attach importance to and are effective in making a good first impression.
• Interpreting Data: Very effective in applying technology and working with numerical data when evaluating problems. Relies heavily on facts and hard, objective data when evaluating problems.
• Meeting Timescales: Conscientious about meeting deadlines, highly punctual and high unlikely to leave things unfinished.
• Checking Things: Very thorough and even perfectionistic, ensures that things are done properly, delivering high quality work with great attention to detail.
• Following Procedures: Extremely rule following, procedural and risk averse.
• Showing Composure: Remains calm and does not get anxious before or during important events. Works well under pressure.
• Upholding Standards: Uphold the highest standards and honour agreed commitments. Is discreet and maintains confidentiality.
• Producing Output: Works at a fast pace, works well when busy and copes well with multi-tasking.