OVERALL PURPOSE OF THIS JOB:
- Responsible for developing and managing the necessary systems to ensure the production of accurate and timeous financial results and to ensure the integrity of the financial systems.
KEY RESULT AREAS:
Develop and Manage Finance Departmental budget (Expenditure and Capex)
- Draw up Financial Implementation Plan and Budget for the brand according to strategic plan.
- On a monthly basis, review the departmental performance and compare actual expenses against budget. Obtain explanations for any variances. Discuss with MD and implement remedial action.
- Request additional budget spend where necessary.
Control and report on company financial performance on a monthly, and annual basis and ensure accuracy of financial information
- Ensure that all the company’s financial transactions are recorded, accurately and when occurred, on the financial systems.
- Ensure that all problems and errors in system are corrected as and when occurred and ensure integrity of financial systems.
- Review all material reconciling items on general ledger control account reconciliations as reported by the Finance Take corrective action.
- Review all general ledger control account reconciliations on a bi- monthly and discuss problems with relevant staff.
- Ensure all costs and sales are accounted for timeously and
- Ensure correct authorisation of all invoices by the respective departments as per Levels of Authority Policy.
- Co-ordinate month-end closure of financial systems and all monthly
- Ensure that the financial results are accurate at month-end and annually.
Review processes and implement internal controls to ensure financial integrity of systems
- Develop department policies and procedure as determined by MD. Review and revise policies, procedures, processes and internal controls in the department on a regular basis to identity inefficiencies to rectify and streamline processes
- Review the levels of system access of all parties within finance on a regular basis to ensure segregation of duties.
- Ensure that financial accounting policies and procedures comply with GAAP, IFRS, Companies Act, Income Tax Act, Vat Act, and SOX as
- Communicate all amendments, new finance accounting policies and procedures to departments.
- Ensure that all relevant financial staff are trained in amendments and new financial accounting policies and procedures.
Manage payment process, creditors, service delivery to Group Companies and query handling.
- Provide weekly feedback to Sales division regarding pricing strategy and risk effect as well as weekly review of cost chain
- Reporting and management of any group or additional companies
- Management of payments to third party suppliers of services
- Management of creditors payments and processes
- Professional Query Handling
- Debtors Collection
Implement Risk Management System and Policies including Credit control, Insurance and Cash Management of the brand to reduce exposure to financial losses
- Implement and manage Risk Management Systems and Policy and Credit Control Policy for the brand to minimise the risk exposure of the company.
- Ensure that optimal Insurance cover is obtained and negotiate optimum cost/cover conditions and items.
- Apply the policies, procedures and systems in place to manage the company’s Cash Flow and Interest Rate Risk. Review weekly and monthly cash flow forecasts and determine funding levels required.
- Ensure that there are always sufficient funds available to fund the activities of the company.
- Ensure that all relevant staff are trained in policies and procedures discussed above and that policies are adhered to.
Manage performance of finance department
- Review and update staff goal settings and performance coaching regularly
- Ensure that a working environment is created which promotes high levels of performance and addresses under-performance.
QUALIFICATION REQUIREMENTS:
- Minimum: B.Com (Accounting)
- Ideal: B.Com (Accounting) & Hons with 3 years articles preferable
EXPERIENCE REQUIREMENTS:
- 3 - 5 years’ experience in management activities of a small to medium-sized company
- 3 - 5 years experience in a financial management position
SKILLS REQUIREMENTS
- Management and Leadership, Computer Literate, Interpersonal skills/D365 Knowledge
- The ability to motivate and lead a team
- Coaching and mentoring skills
- Initiative and enthusiasm
- Excellent communication and 'people skills'
- Good listening skills
- Good planning and organisational skills
- Self-confident & self-motivating
- Persuasiveness
- The ability to work under pressure
- Excellent computer skills (MS Office)
- Good understanding of budgeting and forecasting
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