Fleet Administrator - Edenvale at Motus Holdings Limited

Specific Role Responsibilities

• Manage demo fleet allocations and returns
• Process vehicle invoices and ensure accurate documentation
• Maintain and update fleet records and databases
• Liaise with internal departments and external stakeholders (e.g., dealers, importers/OEM, and finance)
• Support asset transfers and acquisitions in line with company policy
• Ensure compliance with operational and financial controls
• Assist with monthly reporting and reconciliations
• Provide support during audits and resolve fleet-related queries
• Attend to requests for quotations from relevant business functions
• Update operating systems with calculations and dealer quotes
• Convert signed quotes into deals and prepare delivery documents
• Activate deals and ensure goods are received on the system once delivery is completed
• Engage with relevant business functions on contracts reaching end of term and action accordingly
• Coordinate the order and distribution of vehicles and value-added services as per customer request
• Ensure systems are updated with relevant vehicle and driver information
• Ensure eTag and fuel cards are linked to the correct vehicle and driver

Qualifications and Experience

• Matric / Grade 12 
• National Diploma in Fleet management/Supply Chain/Logistics or similar (preferred)
• Experience in the fleet management is an added advantage
• Sound understanding of the automotive industry at large