Fleet Administrator at Pedros Flame Grilled Chicken

Job Description
Job Summary:

• We are looking for a detail-oriented and proactive Fleet Administrator to join our Logistics team at the Pedros Distribution Centre. The successful candidate will be responsible for the effective coordination and administration of vehicle services, maintenance, licensing, and reporting, ensuring all fleet activities are compliant and efficiently managed.

Key Responsibilities:

• Maintain and update the LMV Service & Mileage Tracker accurately and timeously.
• Ensure mileage is submitted weekly and monthly by all users; escalate non-compliance as required.
• Track and flag vehicle services due; manage requisitions and communicate service updates via WhatsApp or email.
• Coordinate repair and maintenance (R&M) requests, ensuring timely action and communication.
• Monitor and flag upcoming vehicle license expiries and expedite approval processes.
• Obtain quotations when required and ensure requisitions are completed before work commences.
• Book and coordinate R&M services between users and service providers.
• Follow up on R&M tasks to ensure timeous turnaround.
• Ensure full process completion from requisition through to payment.
• Distribute vehicle license discs to users/regions timeously.
• Assist with vehicle movements, admin-related deliveries, and collections when necessary.
• Keep accurate entries on the LMV Requisitions Register and update maintenance history records.
• Ensure vehicle handovers are done using the correct Vehicle Handover Pack and forms.
• Complete and file incident reports as needed.
• Collect fuel slips and reconciliations from DC Nedfleet cardholders weekly, and deliver to Finance.
• Deliver Nedfleet slips to Head Office and ensure they are scanned and recorded.
• Support ad hoc departmental tasks and national vehicle movements when required.

Qualifications & Experience:

• Matric (Grade 12)
• Previous administrative experience required
• Proficient in Microsoft Office Suite

Behavioural Competencies:

• Attention to Detail – Ensures accurate data and record-keeping.
• Safety Awareness – Adheres strictly to health and safety protocols.
• Reliability & Punctuality – Consistently meets deadlines and maintains attendance standards.
• Teamwork & Collaboration – Works effectively with internal and external stakeholders.
• Adaptability & Problem-Solving – Responds constructively to operational changes and challenges.