Fleet Co-ordinator – REF: FLEETTCOORD-JW385EX/2024 at Johannesburg Water

PURPOSE

• Administration of operational fleet management services.

KEY RESPONSIBILITIES

• Administration of un-redirected drivers’ traffic fines due to resignations, retirements, demise and change of addresses without notices, as and when required.
• Discuss multiple and excessive speed traffic fines with relevant Transport Officers, as and when required.
• Allocation of driver tags and update of Driver Database report, as and when required.
• Management of ad hoc vehicles’ rental and confirming invoices for correct payment. Administration of ad hoc vehicle accidents and report to the service provider.
• Place orders for ad hoc rental vehicles as per departmental requests.
• Submit monthly and annual standard and fuel rates cost centres for all departmental users.
• Confirmation of de-fleeting charges on accessories for vehicles returned to service provider upon contract terminations.
• Administration of VDO (vehicle monitoring unit) reports on driver authorised routes as per line managers’ requests.
• Reconcile bulk fuel transactions against invoices submitted by service provider, as and when required.
• Request vehicle quotes and order Full Maintenance Lease as per Fleet Master Services Agreement (MFSA), as and when required.
• Generate minutes for Accident Management Committee meetings monthly.
• Report and follow up on Fleet Management Services exception reports.
• Ensure Administration of vehicles’ branding as per the City’s Corporate Identity requirements.

JOB REQUIREMENTS

Essential qualifications and experience:

• Certificate in Fleet Management (NQF 5); Diploma in Fleet Management or Fleet & Transport (NQF 6)
• 3 years Fleet control and document administration and/or financial experience. Knowledge of traffic legislation will be an advantage.