Fleet Controller: Leading Brands at Famous Brands

Main Outputs and Responsibilities for This Position

• The fleet controller will work closely with the regional teams to manage and improve company car policy compliance, resulting in improved driver behaviour. 
• Compile and maintain accurate records of all company cars and drivers within the Leading Brands portfolio.
• All company car and driver details must correspond. 
• Publish monthly regional reports and get sign off from regional heads. 
• Publish monthly reports to HR. This includes all vehicle movements and documents for income tax purposes.
• Responsible for training of all fleet users within Leading Brands.

Licensing and Legislation

• Enforces Fleet Management Policy with all regions. 
• Trains all company car drivers on the company car policies, and code of conduct, and have a signed acknowledgement for each driver.  
• Maintain accurate and valid record keeping of all company car drivers and their nominated spouses/ partners driver’s licenses.
• Confirm all ENatis information is accurate and up to date.
• Car Licenses to be processed and issued to drivers as required.  
• Follow up with all stakeholders with regards to accidents until resolved.
• Ensure drivers follow the company car policies and procedures regarding accidents.
• Police case numbers are obtained.
• Follow up with insurance claims until they are paid and / or closed. 
• Portal is used to manage the process.Controller to complete checklist so that they can submit for insurance claims.  
• Budgeting and Traffic FinesManage Fines, allow drivers 5 days to contest the fines, before it gets paid by the company.
• Inform HR of the debt that needs to be settled for each fine. 
• Reconciling and monthly administration functions regarding journals for tracker recoveries and fines from regions.
• Manage First Auto statements from the bank with drivers and the region.
• Expenses managed according to budgets.
• Issue new Fuel Cards to drivers within the regions and effectively manage expiry of cards. 
• Once a new car has been procured, support with all paperwork, invoices and handover documents. 
• Manage full disposal process including selling price of vehicles.

Vendor Management

• Work closely with Group Procurement to have the necessary new company cars procured as per the regional requirements and company policies.
• Vetting of regional suppliers for repairs and maintenance of vehicles, including tyres, brakes, and other car parts.
• Create a yearly SLA with each supplier.
• Manage and follow up with all suppliers on repairs of company cars.Maintenance and Repairs
• Proactively plan and monitor the service schedule for each vehicle within the Leading Brands portfolio to ensure all company cars are in good condition and safe to drive by our employees. 
• Assist in all invoicing and support regional Administrators with admin for CAPEX requests
• Proactively manage a ‘Parts basket’ to ensure availability at all times 
• Manages the list of approved contractors, preferred suppliers per regions and yearly SLA in place
• Reporting and monitoring of Fleet portfolio Monitor and publish weekly findings on non-compliance to drive better driving behaviour.
• Car inspections are conducted in the region and follow up action is taken where needed.
• Health Check daily, sends signals daily and check that everything is working.
• If anything comes back as faulty, check the whole system.
• Compile reports to regions and various Famous Brands departments, such as HR and procurement.
• Liaise and pull reports from Westbank to manage the fleet.
• Manage Fleet Telematics – Tracker and Westbank usage report.
• Co-ordinate all Tracker installations.Manage the Tracker system and ensure all cars are loaded and the relevant employees have access. 
• Manage car fleet on trackmatic (or similar system) and ensure all vehicle and driver details are accurate
• Tracker – update server (tracker device and that the panic button working).

Improving Driver Behavior

• Publish Driver of the Month
• Consolidation, and communication, of Trip-sheet feedback
• Tracker management and best driver campaigns in place

Requirements

Formal Education

• Minimum Matric (Grade 12) qualification with a further qualification in Supply Chain and Logistics 

Experience

• At least 2 years’ experience in fleet/transport environment
• FMCG experience will be advantages
• ACCPAC and Trackmatic experience would be advantageous