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  • Posted: Nov 9, 2021
    Deadline: Not specified
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  • Kaelo Engage is a content marketing agency specialising in creating socially responsible content. Whereas a traditional public relations agency may only focus on issuing press releases, we leverage our in-depth experience and team’s passion to profile your sustainability initiatives through meaningful and relevant content creation in print, digital, br...
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    Front Office Assistant

    Job Description

    The Front Office Assistant is responsible for the management of all clients accessing our office, whether telephonic or physically visiting the site.  They are also responsible of assisting the Shared Services Assistant in managing and maintaining the building and facilities. 

    BUSINESS UNIT: Shared Services

    KEY OUTCOMES

    • Visitor Welcome and Protocols 
    • Meeting and greeting clients
    • Pandemic / Hygiene Protocols 
    • Screening
    • Sanitising
    • Reporting

    Telephony 

    • Manage the switchboard and telephony
    • Screen phone calls

    Meeting Room Management 

    • Manage diaries and meeting rooms

    Office and Facilities Administration 

    • Perform general office administration including but not limited to:
    • Manage incoming and outgoing deliveries
    • Manage ordering of Shared Service goods and services
    • Business notifications and complaints
    • Manage the driver schedule
    • Perform general office housekeeping
    • Monitor and maintain offices
    • Log all faulty equipment and maintenance required
    • Compile weekly, monthly, and ad hoc reporting

    Employee On-boarding 

    • Assist with the distribution of Employee On-boarding packs 
    • Manage office park access and parking 
    • Adding and removing of employee biometrics
    • Access and Parking
       

    Qualifications

    SPECIAL REQUIREMENTS

    PERSON DETAILS: WORK EXPERIENCE
    REQUIRED

    • 2 years’ experience in a similar role

    PREFERRED

    EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY
    REQUIRED

    • Matric

    PREFERRED

    TECHNICAL SKILLS OR KNOWLEDGE
    REQUIRED

    • Computer literate
    • Microsoft Excel, Outlook, Word and PowerPoint
    • Good communication skills
    • Teamwork
    • Customer focus
    • Time management
    • Excellent verbal and written communication skills
    • Interpersonal skills

    PREFERRED

    Additional Information

    •       Accountability

    •       Action orientated

    •       Collaborative

    •       Communication skills

    •       Simple writing skills

    •       Problem solving skills

    •       Encourages engagement

    •       Planning and organisation

    •       Resilient and adaptive

    •       Purpose driven

    •       Significance and values orientated

    Method of Application

    Interested and qualified? Go to Kaelo Engage on jobs.smartrecruiters.com to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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