G4S Firearms Administrator at G4S

About the job

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Job Introduction

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for Firearms Administrator based at our operations in Centurion, reporting to the Head of Business Transformation.

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which Firearms Administrator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

The position requires at least 3-5 years’ experience within a sales environment. Relevant industry related experience would be advantageous.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Role Responsibility

• Database, Administration, Firearm Competencies and Training Qualifications

• Compile a firearm database for all the different existing G4S Code of Bodies, namely Cash, Secure and Training.

• The database must be updated once the monthly audits are received.

• Mark firearms stolen/robbed in a different colour and add the SAPS information next to such a firearm

• Firearms that are stolen/recovered need to be added again to the computerised list

• Maintain a database and ensure that this database is 100% up to date at all times especially when the SAPS enquire regarding a firearm

• This database is secret and will not be mailed to any other person for any reason, especially not for tender purposes

• Monthly verification of all company firearms as indicated on the database – audit reports

• Firearms not accounted for to be followed up with appointed responsible person immediately

• Monthly verification of all armed staff to ensure that company firearms are issued only to staff with a valid competency and training proficiency certificate

• To assist if possible with the printing of outstanding competencies

• Ensure that staff with a handgun competency is not issued with a rifle or shotgun

• Assistance will be provided to staff to obtain a new competency or to re-new a competency

• The Company Firearms Responsible Person will ensure that his/her competency is valid at all times

• Movement of firearms will only be done after approval of the Company Firearms Responsible Person

• A letter will be issued to the person/s that will transport the firearms before the firearms are transported

• Firearms recovered by the SAPS will be collected only after an approval letter was handed over to the person that will collect the firearm

• All firearm safes where firearms are stored will be accredited by the SAPS

• Firearm safe locks will be replaced every time the appointed responsible person change to a new person

• Monthly meetings will be held with the local DFO in order to build relations

• Firearm inspection reports as received from the SAPS will be distributed to all appointed responsible staff to ensure that legislative requirements are adhered to.

• Each Region/Branch will have the following registers in use: Training register, Counselling register, Ammunition register and a firearms repair register

• The Region/Branch will inform the Responsible Firearms Representative of any SAPS intend to conduct a firearm inspection

• A copy of the firearm inspection done by the SAPS will be forwarded to Head Office

• Changes to the Firearms Control Act 60/2000 will be send immediately to all appointed responsible person

• Firearm permits will be assessed once per annum and G4S South Africa will make use of the same permit system

• Firearm registers will be standardised for G4S South Africa

• Armed staff will be issued with a bullet proof

• Proof that armed staff attended annual firearms assessment training for the year will be forwarded to Head Office before a person is issued with a company firearm – (SAGE 300)

• Monthly Regional/Branch reports will reach Head Office by the 7th of each month for verification

• Each Region/Branch will be responsible for their own firearm repairs and only definite unserviceable firearms will be send to Head Office

• Annual renewal of the transport permit

• Annual Risk Assessments will be done annually on every armed site to determine if the use of firearms on such sites is still necessary

• All new firearm requests will be accompanied by a risk assessment of such site before firearms will be issued

• Ensure annual firearm medical questionnaires are completed and submitted to the Training Administrator for filing.

• Appointments and Firearms Workplace Instruction

• Identify and appoint Regional Firearms Responsible persons for each Branch/Region

• Appointment of the Regional Firearms Responsible persons will be done in writing

• In the case of G4S Cash Solutions the Firearms Controller will also be appointed in writing

• Should the appointed Regional Firearms Responsible person resign or change, a new person will be identified and appointed as soon as possible.

• Purchasing of Firearms, Firearms Licenses and Ammunition

• The appointed Regional Firearms Responsible person will keep his letter of appointment ready should the Head Office or the SAPS conduct a firearms inspection.

• Monthly follow up will be done to ensure that the appointed Regional Firearms Responsible person is still in service and that the appointed person is still the responsible person for the firearms.

• The Company Firearms Responsible Person for G4S South Africa will inform the SAPS of such appointment immediately and the necessary documentation will be handed in to the local DFO.

• If an appointed Regional Firearms Responsible person change to a new person, a full hand over take over will be done to ensure all firearms are accounted for

• The Firearms Workplace Instruction will be compiled in conjunction with the Africa Firearms Policy

• This Firearms Workplace Instruction will be updated once per annum in line with the Africa Firearms Policy and the Firearms Control Act 60/2000

• Each appointed Regional Firearms Responsible Person shall be in possession of the Firearms Workplace Instruction

• Any immediate changes to this Firearms Workplace Instruction will be communicated immediately to all appointed Regional Firearms Responsible Person

• This Firearms Workplace Instruction will be given to Sales staff on request if needed for a firearm tender.

• All operational ammunition will be replaced with new ammunition once per annum. Re-load ammunition will not be utilised for operational purposes

• Old ammunition will be inspected and handed over to the Regional Training Officers for training

• Appointed Regional Firearms Responsible Person will forward the ammunition total to Head Office once per month and if any ammunition was used or missing, a full explanatory report will be attached to the ammunition audit report

• New ammunition purchase will be done only by the Company Firearms Responsible Person

• Empty cartridges shall be handed in for exchange of reload ammunition for training purposes

• New firearms will be purchased once per annum

• All applications will be completed with the necessary supporting documentation

• Licenses will be collected for the new firearms

• Firearms will be collected and stored in the basement safe

• When new firearms are purchased, old firearms will be earmarked and will be put on tender

• Once the tender is approved, all documentation to change the responsible person of the firearms will be done

• Proof of the tender cheque will be available before the firearms are handed over to the new owner

• Firearms will be removed from the firearm database

• Documentation with regards to the surrendering/selling of firearms will be kept for 10 years

• Firearm licenses will be locked away in a safe

• All firearm licenses will be scanned and kept on record should an appointed Regional Firearms Responsible Person needs such a license

• In the case of a stolen/recovered firearm, the license expiry date will be checked and if expired, the license for the firearm will be renewed before the firearm is re-issued

• Firearm licenses are only valid for 5 years, and all licenses that expires will be renewed 3 month prior to the expiry of such a license

• When firearm licenses are renewed, all necessary supporting documentation will be added to ensure a speedy turn-around time

• In case of a new contract all licenses will be printed and laminated and handed over to the Contract Manager before commencement of the contract

• When new firearms are bought, the license applications will be done by the Company Firearms Responsible Person in conjunction with the firearm Dealer

• Licenses that are lost/missing will be replaced by applying for a reprint/re-issue

• Firearm Verification

• All company firearms will be verified once per annum

• This include Cash, Secure, Correctional Services, Lesotho Cash and Secure

• Each firearm will be inspected for serviceability

• Cleanliness of the firearm

• Availability of cleaning kits and oil

• Availability of a bullet trap

• Ammunition will be inspected for serviceability

• Firearm holsters/slings will be inspected for serviceability

• Firearm safes/safekeeping will be inspected for adherence to legislative requirements

• Stored ammunition will be inspected for adherence to legislative requirements

• Bullet proofs will be inspected for serviceability

• Training results will be verified to ensure that the armed person attended the annual firearms assessment training

• Serviceability certificate

• All company firearms will be inspected and serviced by a certified gunsmith once per annum

• The gunsmith will issue a serviceability certificate for each firearms that was inspected

• Serviceability certificates will be kept for a period of 5 years

• Firearms that are declared not serviceable will be send for a quotation in order to repair

• If the repair cost is too expensive, the firearm will be send to Head Office where the firearm will be put on tender

• Serviceability certificates will form part of the firearm moderation process once per annum and the certificates have to be available

Minimum Qualification And Experience

The Ideal Candidate:

• Grade 12 or equivalent

• Relevant experience in administration

• Diploma in Office Management / Training

Administration

• Knowledge of the Firearms Control Act 60/2000 and the

PSIRA Act 56 of 2001

• Extensive security Industry knowledge

Skills and Attributes

• MS Office Computer skills

• 2 years’ experience in a related position

• Communication (written and verbal)

• Delivering objectives

• Sharing and cooperating

• Dealing with changing circumstances

• Understanding the organisational environment

• Attention to detail

• Work under pressure

About The Company

G4S is the world’s leading international security solutions group, which specialises in outsourced business processes in sectors where security and safety risks are considered a strategic threat. G4S is the largest employer quoted on the London Stock Exchange and has a secondary stock exchange listing in Copenhagen. G4S has operations in more than 90 countries and employ more than 540,000 employees, making us one of the world’s largest private employers.

At G4S South Africa, our vision is to be recognised as the leader in providing security solutions. We therefore endeavour to build and maintain a motivated, capable workforce who are proud to work for our region and able to deliver our commercial strategy. We continue to build on the excellent people management practices which are in place across the Group in order to fully engage our workforce.

G4S is an organisation which is defined by its values, which are:

We act with Integrity and Respect - Our business activities and relationships are built on trust, honesty and openness. We do what we promise and always strive to do the right thing. We listen. We treat our colleagues, customers and those in our care with the utmost respect.

We are passionate about Safety, Security and Service Excellence - We are passionate about working safely and take great care to protect our colleagues and customers from harm. We are experts in security and use that knowledge to protect our customer’s assets. We keep our promises and are passionate about delivering high levels of customer service.

We achieve this through Innovation and Teamwork - We invest in technology and best practice to continuously improve the products and services we offer. We challenge ourselves to find new ways of helping our customers achieve their goals. We work together as a team, valuing everyone’s contribution, to ensure we achieve the best results for our customers and our business.