General Services Associate Human Resources at ManpowerGroup South Africa

Job Summary

General Services Associate primary focus is on executing end-stage fulfillment, general administrative support for in- country administrative requirements.
 
The role consists of two main components:

• 70%is focused on general administration tasks including Document Handling and Distribution, Records Management, and Administrative Support for Compliance and Regulatory.
• 30% of the role involves monitoring, completing documentation, and ensuring company compliance with the work VISA requirements checks/ requirements for employees, as applicable to specific employment types.

Please note that this is a 6 months contract

Duties & Responsibilities:

• Perform the necessary Work VISA / Immigration Checks and liaise with the appropriate vendor and internal J&J functions (R&O, TA) on these.
• Perform Regular Audits for VISA data in the HR Systems, and the potential followup.
• Monitor and process requests received via case management tool and team’s shared mailbox within the prescribed.
• Establishing, maintaining, and archiving personal files (in paper) in accordance with the requirements of the labor.
• Retrieval of any hardcopy personal files in support of any audit or employee document request.
• Document scanning for VEEVA, maintaining optical archive.
• Printing and mailing of documents, including coordination with local signatories for any wet signature requirements.
• Support any local administrative activities for the submission of compliance or regulatory requirements.

Experience Required

• Education: Associate’s/Bachelor’s degree
• Years of Experience: Entry level or above
• Language: English
• Location: Johannesburg, South Africa
• Relocation availability

Technical/Functional Skills Required

• Service Center experience.
• Experience in any administrative roles is an advantage.
• Experience using Case Management tools is an advantage.
• Languages skills: English (oral and written)
• Good organization skill and keen to details.