Group HR Manager at The Key Recruitment Group

Key Responsibilities

• Write and post job ads
• Pre-screen candidates
• Administer skill sets
• Create competency-based interview questionnaires
• Interview applicants
• Discuss benefits and compensation
• Conducting reference checks
• Prepare employment contract, offer letters, and onboarding documentation
• maintain accurate employee records and HR files
• Monitor probation periods and conduct probation reviews
• Create and manage “settle-in” interviews and create processes for improvement
• Manage all apprentice life cycle
• Apply for apprentice trade test dates with College and MERseta
• Skills Matrix for all staff employed at the group
• Training needs analysis
• Plan and manage workers skills development for both short term and long-term needs
• Submit annual WSP/ATR
• Apply for discretionary and mandatory grants
• Implementation of individual development plans
• In-house training for staff
• Manage training budget
• Industrial relations training for managers
• Manage employment equity meetings/forums
• Draft employment equity policies
• Recruit within EE guidelines
• Submission of annual EE
• Assess and create an overall better company culture to boost company performance
• Strategies to ensure the staff employed are aligned with the company mission, values and vision of the company
• Succession planning
• Talent management/staff retention strategies
• Manage employee-employer communication
• Ensure processes run smoothly
• Process and management company benefits (medical aid, provident fund)
• Ensure that EE recruitment is done to ensure better status or maintaining current statuses
• Design and implement IR strategies while trying to engage employees
• Key point of contact for unions in order to resolve issues
• Providing expert advice to managers on next steps according to the disciplinary code
• Provide managers with training on issuing warnings, initiating a disciplinary hearing, etc.
• Dealing with and resolving grievances in terms of the law
• Chair disciplinary hearings
• Represent the company at the DRC/CCMA (up to arbitration)
• Conflict management
• Ensuring consistency within the company
• Manage performance and ensure staff are put onto performance improvement plans when the need arises
• Provide counselling
• Ensure training of health and Safety, First Aid, etc.
• Manage frequent fire drills
• Compliance with department of labour and COIDA
• Prepare for Department of Labour Inspections
• Ensure staff uniform and PPE is ordered according to bargaining council deadlines
• Issue acceptance of resignation letters
• Conduct exit interviews
• Terminate employee on necessary platforms
• Provide reference letters
• Provide termination documents (UI.19, salary schedule, final payslip, certificate of service, etc.)
• Oversee the end-to-end payroll function to ensure accurate and timely processing of all payrolls.
• Supervise and provide guidance to the payroll team, ensuring payroll procedures and deadlines are consistently met.
• Review and approve payroll input, calculations, statutory deductions, allowances, overtime, leave, and final payments before payroll is processed.
• Conduct final payroll verification and sign off the payroll prior to processing salary payments.
• Authorise the loading and release of salary payments through the banking system in accordance with company approval processes.
• Ensure payroll complies with all applicable South African legislation, including PAYE, UIF, SDL, pension/provident fund, bargaining council requirements, and other statutory obligations.
• Monitor payroll controls to minimise errors, prevent fraud, and maintain confidentiality of employee information.
• Ensure accurate reconciliation of payroll reports and statutory deductions before submission to Finance and relevant authorities.
• Resolve complex payroll queries and provide support to management and employees on payroll-related matters.
• Ensure payroll records are maintained accurately and are audit-ready.
• Liaise with Accountant
• Review payroll policies and procedures and implement improvements to enhance efficiency, accuracy, and compliance.
• Ensure all payroll processes comply with internal company policies and legislative requirements and that payroll audits are completed successfully
• Drafting policies and procedures/Disciplinary code
• Prepare skills assessments and competency frameworks
• Create job grading
• Create and maintain job descriptions and job advertisements
• Processing of all COIDA, sending medical reports and uploading documents
• Ensure COIDA submission, forecast and payments are done annually