Hospitality PA & Property Administrator at RecruitMyMom

Job Description

• This is a remote position.
• A growing boutique guest farm portfolio based in the Western Cape requires a versatile independent contractor for a part-time remote position. This flexible role requires approximately 3–4 hours per week to start, serving as a trusted Personal Assistant to the business owner by managing daily guest booking coordination, basic financial administration, and website upkeep across the portfolio.
• You will manage a varied mix of daily business and lifestyle PA tasks alongside general property operations. This role is an excellent fit for a highly organised, tech-savvy individual who thrives on variety, handles administrative details with high discretion, and excels at keeping a busy entrepreneur structured, with direct potential for hours to scale as the property portfolio expands.

Responsibilities:

Hospitality & Booking Management:

• Manage guest inquiries, booking confirmations, and pre-arrival communications via NightsBridge, Airbnb, and Booking.com.
• Provide warm, professional customer service via email and messaging apps, ensuring a premium guest experience.

Website Updates & Listing Maintenance:

• Coordinate basic website updates via Wix (updating text, direct booking information, and refreshing photos).
• Ensure online property listings are accurate, up to date, and visually appealing.

Financial & Back-Office Administration:

• Gather, categorise, and organise invoices, receipts, and basic farm/property documentation to support bookkeeping workflows.
• Assist the owner with day-to-day administrative tasks, schedules, and general operational support.

Requirements

• Home Office Infrastructure: Must have a dedicated, quiet home office setup with a highly reliable, high-speed internet connection and functional power backup (UPS/Inverter) to ensure continuity during unexpected power outages. 
• Experience: Previous experience in hospitality administration, short-term rental coordination, or premium guest relations.
• Systems & Tech: Proficiency or quick ability to learn property booking platforms (specifically NightsBridge) and basic website content tools (Wix).
• Skills: Meticulous attention to detail (especially with financial admin and receipts) and exceptional written English communication skills.
• Attributes: A self-starter who can work independently, solve problems on the fly, and wants to grow with an expanding business.