HR Admin (Fixed Term Contract) at WNS Global Services

Job Description
Central Advertising

• Advertising of all jobs on the Neptune recruitment system
• Processing applications and sending application name lists and CVs to HRBPs
• Ensuring that all applicants receive timeous system generated letters indicating the outcome of their applications
• Providing regular advert and application analytics/progress reports to BU HR Head and Group Project Office
• Ensure all placement documentation is received  back from  BUs, check documents and save on Neptune
• Make all documentation available to Appeal Committee where required 

Central Support

• Assist employees with password reset, log-in difficulties, assisting with application challenges, answering placement process questions – to be available after hours as well

BU Lead:

• Ensuring adherence to interview project plan and timelines
• Flagging any challenges or non-adherence to timelines/principles/standards/project DOA  to BU HR Head for further intervention

HR BPs:

• CV qualifying together with Line Management
• Compiling interview questionnaires and competency rating sheets

Admin Support:

• Scheduling interviews - book venues, coordinate and book panel members and invite candidates
• Preparing  and compiling interview packs
• Check all placement documentation submitted by panels etc. is aligned to the project documentation tick sheet.
• Scan and submit to the Advertising Team to save on Neptune Recruitment System
• Business as Usual Appointments: Phase 2  - Corporate Centre and Telkom SOC Support functions (HR, Finance and Procurement)
• Recruitment: Creating adverts, processing applications, searching for candidates on LinkedIn, arranging briefing session with recruitment agencies, CV shortlisting, arranging interviews and assessments, conducting the integrity checks, liaising with applicants
• System support: Resetting passwords and providing general assistance with applications where required, closing out on the recruitment processes (sending correspondence to applicants, scanning, saving and filing of interview documentation) etc.
• Appointments (offer process, liaising with HR Shared Services (WNS) – creating positions numbers, assisting new employees with all appointment documentation and on-boarding processes, co-ordinating 1-day orientation sessions)
• General HR and system support (providing ad hoc SAP and HR guidance and support to employees and line managers)
• Management of all invoices e.g. recruitment, liaising with procurement and finance for creation of vendors on SAP Ariba, PR and PO numbers, providing feedback to the services providers etc.
• Reporting (recruitment data management and reporting)

Qualifications

• Matric/Degree would be preferred

Additional Information

• Conscientious; Accurate; Responsible; Assertive; Proactive; Customer Focus; Dedicated; Punctual; Calm; Integrity