HR Analyst FTC (4 Months) at Danone

Key Areas of responsibility:

• Time and Attendance
• Manage change management, risks, and expectation pre, post and during project
• Compile list of required reports for various stakeholders
• Manage and communicate the abuse of overtime regularly
• Compile and Manage shifts and timesheets regularly.
• Training and upskilling of Line Manager on all new project systems
• Superuser support for global project implementation
• Resolve and liaise with service provider for all system related queries
• Provide month end reports for HR team and managers.
• Ensure access is granted upon attendance of all mandatory and legislative training and upon meeting occupational health job requirements.
• Daily management of termination, department change and line manager change
• Update and upload master date on T&A system and creation for shift patterns
• Manage R&R incentives for shop floor employees
• Liaise with service provider technical team on technical related issues
• Enroll and give Line Managers access to do the timesheets
• Create new pay-codes
• Deactivate old pay-codes
• Manage public holidays for the new financial year in advance
• Assist with hardware needs including configuration, testing, and troubleshooting
• Ensure payroll report workflow are signed off by the Line Managers
• Liaison with service provider regarding clock discrepancies on the system
• Ensure that accurate employee details loaded on the system including department, ID number, employee code, start date and class
• Stop further entry Manage the timesheet closing date monthly
• Audit salary correction form before processed by payroll
• Report on Safety man hours monthly
• Co-Manage 10x global HR projects and system integrations.
• Assist staff with leave, staff shop and claims queries
• Train employees on ESS process
• Coach department managers on current and relevant employment legislation i.e., tax on 13th cheque.
• Tech and Efficiency support for SHARE
• DATA Quality Share interface – Change Target model set up in SA to Alternative model (Payroll load Emp HRBP approves)
• Business Process owner i.e., rewards?
• HR & DBS Analysis
• Analyses of Overtime and report on O/T insights to the organization
• Analyse Employment Equity reports.
• Analyses incapacity, poor work performance and temp disability cases.
• Create and analyse reports for business as required
• Analyses on absenteeism trends and stats
• Audit HR system to verify terminations, promotions, and department movements Assist in drive all employee engagements co-operate with the GS, HR, and DBS team (Danone Day)
• Assist and train employees with global surveys i.e., Danone People Survey and Culture Survey
• Ensuring effective relationships and communications with all stakeholders.
• Audit data quality on all HR systems i.e., personal information, department, grading and job titles.
• Co-Manage global projects.
• Analysis union monthly statistics.
• Practice sound and fair labour relations practice.
• Assist on Industrial Related queries when required
• Provide auditors with information required during safety, quality, HR, DBS, and other relevant audits.
• HR representation of relevant site committees.
• Collaborate with Line Managers and drafting charge sheet.
• Analysis ccma cases referral and trends
• Provide guidance on the interpretation and application of company policies and procedure
• Stakeholder management
• Analyses reports monthly from Kaelo and Discovery health
• Advise on Staff queries
• Deal directly with managers and staff regarding HR related queries.
• Log query with service providers if additional information or resolution required.
• Change management on the new T&A system

Qualifications:

• Bachelor’s Degree/ Diploma
• Preferrable Human Resources or Industrial Psychology Degree/ Diploma

Skills and Experience:

• At least 5 years in an HR administrative capacity, preferably in a FMCG environment
• Demonstrated HR system knowledge in at least 2 HR systems, such as SHARE, VIP,
• SAP, SAGE
• Efficient in MS Office (PowerPoint, Word, Excel)
• Experience in the manufacturing/ FMCG sector.
• At least 1year + Payroll administration