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CBRE Excellerate provide an integrated suite of high-quality real estate services across Africa and the Middle East, including facilities management, advisory & transaction services, project & development management, broking, valuations and property management (outside of South Africa) and will allow us to expand the self-delivery of integrated facilities ma...
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Main purpose / objective of the position:
Payment of clients’ rental and electricity accounts to ensure accurate cash flow and control
of all vendor accounts. Manage and maintain good, long-term vendor and client
relationships.
Operational Deliverables:
Will include, but not limited to:
- Proactive management of vendor/creditor accounts.
- Responsibility for the resolution of creditor accounts for non-payments, delayed
- payments, and other irregularities. Liaising with the Leasing department to resolve any payment queries.
- Capture of vendor/creditor invoices. Perform check on accuracy of invoices.
- Ensure payments are processed timeously and correct.
- Reconciling processed work by verifying entries and comparing system reports to vendor/credit statement balances. Filing of prepared reconciliations.
- Communicate, investigate and resolve queries via phone, email and/or meetings to
- be initiated. Always ensuring that all stakeholders are provided with regular feedback on any requests received.
- Actively maintain a reminder system to ensure finalisation of all matters pertaining to queries and payments.
- To ensure that all invoices meet pre-set VAT requirements with specific reference to correct name and VAT no of owner.
Decision making authority:
- Works within the broad framework of existing policies and guidelines, as amended from time to time. Required to work strictly within prescribed rules, routines & standards.
Experience / Education / Knowledge:
- Minimum of Grade 12 with Accountancy as subject or equivalent qualification / training eg. Association Accounting Technicians well as 2 years relevant experience
- A Bachelor’s Degree in Finance, Property Management, Business or Accounting will be an advantage
- Detailed knowledge of all financial policies, procedures and processes
- Contract Management
- Rent Collection
- Debt Collectors Act 1998
Skills required:
- Typing, Computer literacy: (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP)
- Time Management Negotiation Skills
- Telephone Skills
- Administration and organisational skills
- Presentation skills
- Interpersonal skills
- Analytical/sound numeracy skills
- Communication Skills (Verbal & Written)
Competencies required:
- Communication (both verbal and written)
- Client and quality focus
- Interpretation of legal contracts
- Attention to detail
- Time management
- Methodical
- Problem solving
- Be able to handle stress in demanding situations
- Attention to deadlines
- Initiative
- Self confidence
- Assertiveness
- Impact and Influence
- Teamwork and co-operation
- Self-starter
- Integrity
- Diligent
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Role Overview:
- To ensure satisfactory delivery of services against contractual terms and conditions, meeting and exceeding client expectations and ensuring the contractual commitments of CBRE are achieved.
- To ensure all maintenance work is called out in accordance with client and company policies and procedures and within health and safety legislative requirements.
Key objectives of the role (Not exhaustive or necessarily in order of importance):
- Assist in the issue of PPMs from the CMMS system, together with the update and maintenance of accurate records.
- Arrange site access for sub-contractors carrying out planned maintenance, including raising of Change requests and obtaining RAMS and compiling subcontractor packs.
- Update sub-contractor logbooks as required and requested, including filing of completed subcontractor
- maintenance packs and reports.
- Ensure that supplier and subcontractor feedback is regularly recorded.
- Assist with the submission of subcontractor and extra works quotations.
- Raise extra works purchase orders and send to suppliers and subcontractors.
- Support the tendering process for subcontractors and ensure all necessary service contract purchase orders are raised in a timely manner ready for the services required to operate the facility.
- Compile and submit time sheets.
- Monitoring and reporting of staff absence, update and maintain holiday/absence tracker.
- Assist with arranging staff training.
- Update/maintain contract training matrix.
- Responsible for compiling monthly Contract Reports.
- Assist contract management with filing to update and maintain contract logbooks.
- Deal with sub-contractor invoices and any associated queries, assisting with checking/processing for payment of all CBRE monthly invoices.
- Compiling the monthly site financial reconciliation.
- Supporting the Contract Management Team in ensuring the financial records, systems and reports are kept up to date, together with progressing contract Works in Progress, invoicing and credit control etc.
- Assist where needed with day-to-day enquiries from the CBRE team and Client.
- General administration and logistical support to contract Management.
Essential Education Desirable Education:
The successful candidate will have the following background:
- A good basic education with at least grade 12 and passes in Mathematics and English.
- Excellent IT skills with working knowledge in Microsoft Word and Excel.
- Three years' experience in a similar role with basic finance responsibilities.
Desirable Education:
- Grade 12 Mathematics and English.
- Knowledge of CAFM, CMMS or PPM management, Access Requests, change management system and PowerPoint.
- Experience covering both administrative and financial aspects.
- Supervisory experience recommendation.
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Experience / Education:
- Matric
- Qualified Electrician (Trade Test Qualified with Wireman’s License registered with the Department of Labour) with 5 years’ experience.
- Knowledge and Experience of HVAC, Generator, Solar Power and UPS.
- Computer literate with Excel, Word and Outlook knowledge.
- Extensive Generator knowledge experience and knowledge.
- Valid Driver’s License.
Responsibilities/Duties:
- Carry out routine electrical maintenance and inspections.
- Fault finding.
- Lamping.
- New installations.
- Issuing of new COC.
- Compile comprehensive Site Inspection/Fault Finding reports.
- Compile monthly reports.
- Compile quotations.
- Complete daily administration eg, Job Cards, Supplier Invoices, Delivery Notes, Reports.
- Manage Suppliers quotations.
- Attend to related site call outs timeously.
- Manage electrical assistants.
- Manage related call outs and reports to Client, Administrator & Operations Manager.
- Manage day to day Call Outs.
- Daily/weekly checks to be conducted as per agreed S.L.A.
- Report the Operations Manager.
- Standby duties.
- Assist HVAC team.
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Experience / Education:
- Grade 12 with technical subjects.
- HVAC background.
- Minimum 2 years experience.
- Trade tested would be advantageous.
- Basic electrical knowledge.
- Valid Drivers License.
- Must be able to work on split units, cassette units, ducted systems, VRV systems, Packaged systems, etc
Skills required:
- Decommissioning of old systems.
- Installation and commissioning of new systems.
- Performing routine maintenance.
- Fault finding and troubleshooting.
- Performing repairs.
- Conducting assessments and providing accurate reports.
- Liaise with clients.
- Complete daily admin e.g., Job Cards, Supplier Invoices, Delivery Notes, Reports.
- Manage supplier quotations.
- Attend to related site call outs timeously.
- Manage day to day call outs.
- Track and complete all call outs/ad-hoc repairs/PPM.
- Give constant feedback to the Operations Manager, Administrator and Client.
- Daily/Weekly/Monthly checks to be conducted as per agreed SLA.
- Standby duties.
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Main purpose / objective of the position:
To assist in the co-ordination of all legal matters for the Portfolio. Provide advisory services internally and to the client.
Operational Deliverables:
- Demonstrate knowledge and experience in dealing with various authorities relevant to the Property Industry.
- Create or edit legal documents and correspondence on behalf of the Legal Advisor.
- Responsible for conducting a variety of research, administrative and organisational tasks to support the Legal Advisor.
- Demonstrate knowledge and experience in dealing with various matters relevant to Lease and Data Management and the Property industry as a sector.
- Assist in drafting, reviewing and vetting lease agreements, including Power Supply Agreements within the various Business Units in the Portfolio.
- Assist in drafting, reviewing and vetting commercial and storage agreements, including Antenna, Masts and ground leases agreements.
- Assist in drafting, reviewing and vetting legal documents, including breach notices, letters of demand, acknowledgement of debt agreements.
- Assist in providing and/or facilitating delivery of legal advice, guidance, and support to enable the business to achieve its business imperatives.
- Assist in responding and finalising letters of demands, notices, etc.
- Assist the Legal Advisor in drafting of meeting minutes.
Decision-making authority:
- Works within the broad framework of existing policies and guidelines, as amended from time to time.
- Required to work strictly within prescribed rules, routines & standards.
Experience / Education:
- LLB degree.
- Admitted Attorney with a minimum of 1-2 years post admission experience.
- Experience in corporate /commercial law, preferably with experience in landlord / tenant litigation.
- Commercial insight into management and monitoring of legal risk.
- Strong commercial legal drafting skills.
PC and Functional Skills Required:
- Typing, Computer literacy: (Advanced MS Office, MS Word, MS Excel, PowerPoint)
Competencies Required:
- Professional & Comprehensive communication and influencing,
- Planning and Organising,
- Analytical Thinking,
- Problem-solving (queries and reconciliations),
- Decision making,
- Financial and Business Acumen,
- Attention to detail and Accuracy,
- Performance Focus (productivity and daily planning),
- Customer / Client Focused,
- Able to handle high-pressure environment
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Job Description: As a Plant Room Cleaner, you will be responsible for maintaining cleanliness, performing routine inspections, and assisting with maintenance activities within designated facility areas, primarily focusing on plant rooms. Your duties will include, but are not limited to:
- Cleaning designated facility areas including dusting, sweeping, vacuuming, mopping, cleaning ceiling vents, and restroom cleaning.
- Performing routine inspections and documenting maintenance activities to ensure compliance with cleanliness standards.
- Carrying out heavy cleansing tasks and special projects as assigned.
- Notifying management of any deficiencies or repairs needed in plant rooms or designated areas.
- Making adjustments and minor repairs as necessary to maintain the functionality of equipment or infrastructure.
- Stocking and maintaining supply rooms with necessary cleaning materials and equipment.
- Collaborating with other staff members to ensure seamless operations and cleanliness across the facility.
- Adhering to all health and safety regulations and protocols to maintain a safe working environment.
Requirements:
- Proven experience in commercial cleaning or facility maintenance, preferably in a similar environment such as data centres or industrial facilities.
- Knowledge of cleaning techniques, equipment, and materials.
- Ability to perform physical tasks including lifting heavy objects and operating cleaning machinery.
- Strong attention to detail and ability to prioritize tasks effectively.
- Excellent communication skills and ability to work collaboratively within a team.
- Understanding of health and safety regulations and ability to adhere to protocols.
- Flexibility to work shifts and weekends as required.
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Main purpose / objective of the position:
- To oversee the creation, execution, analysis, management and control of soft services and maintenance contractors across the account, including negotiating terms, monitoring compliance, and mitigating contract risks.
Decision making authority:
- Management of services and supplier contracts
- Management of work orders through the CFMS
- Compliance to the OHS Act and other statutory requirements
- Decisions are based on knowledge of theory and systems
- Works within a specific prescribed policies and guidelines
Experience / Education:
- A minimum of 7 years’ experience in contracts management, ideally with experience in security and cleaning contracts management
- Bachelor's degree in Business Administration, or another related degree
- Experience in facilities / operations management will be an added advantage
Skills required:
- Computer literacy (MS Office)
- Collaboration
- Project Management
- Strong attention to detail
- Basic accounting principles, incl. budgeting
- People management
- Verbal and written communication skills
- Negotiation skills
- Conflict Resolution
Knowledge required:
- SLA contract management
- Project Management
- Utilities Management
- Business writing skills and reporting
- Financial / numeracy skills
- Call & query analysis
- Company structure and policies
- Occupational Health and Safety principles
Competencies required:
- Customer & quality focus, Methodical, Teamwork and co-operation, Problem solving & decision making, Financial & business acumen, Communication (on higher level); Tolerance for stress, Assertive, Drive and productivity.
Major drivers of work volume:
- Contractual Obligations, Work Orders, Grading and complexity of building, Tenant and customer profile, Management complexity & intensity.
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Role Overview:
Performs a variety of asset and site monitoring plant checks, basic repair, basic installation, and/or modification services or machine servicing under supervision.
Key objectives of the role (Not exhaustive or necessarily in order of importance):
- Undertake maintenance procedures, regular checks and routine inspections on equipment in conjunction with the maintenance team.
- Ensure the continuous operation of the installed system.
- Undertake repair and minor works associated with the installed services relevant to their job designation.
- Assist and enhance service delivery through best practice and the effective use of site systems and equipment.
- Carry out personal risk assessments of maintenance and repair activities.
- Maintain Plant room condition is to best practice with support with the Plant Cleaner and Shift Team.
- Ensure all self delivery work and contractor activities are carried out in accordance to CBRE site Health & Safety procedures.
- Direct any out of lines to appropriate channels to address out of line situations.
The successful candidate will have the following background:
- Minimum of 3 years’ experience in a related field. Supervisory Training Certificates
- Recognised Apprenticeship
- Previous experience working in a similar building environment/business.
- Prefer experience relevant experience within the Data Centre
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Method of Application
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