HR Clerk at Premier FMCG (Pty) Ltd

Job Description    

• Job profile at a glance: To provide administrative support to the Regional HR Manager, Learning and Development Practitioner and HR Officer. Ensure that all administration is completed timeously with a regard for attention to detail so that all employee records are a complete reflection of Human Resource transactions and services. The successful incumbent should also be able to:
•  Ensure the confidentiality and security of all documents
•  Organise diaries, including the scheduling and coordination of meetings, issuing of calendar invites and booking of conference / meeting rooms
•  Be responsible for the complete administration function of the employee’s lifecycle within the agreed SLA terms

Qualification Requirements    

•  Must have Matric / Grade 12 or equivalent

Experience Requirements    

•  3-4 years’ Office Administration experience
•  Experience in previous human resource department would be advantageous
•  Excellent language skills. Xhosa speaking, advantageous
•  Flawless computer skills in all Microsoft Packages (Outlook, Word, Excel, PowerPoint)

Key Outputs    

Recruitment and selection:

•  Advertising of vacancies on the career’s portal
•  Screening of CV’s and providing summary to the Human resource officer
•  Arranging of interviews, including the scheduling of interviews, issuing of calendar invites and booking of meeting rooms
•  Appointing, regretting the unsuccessful candidates and archiving the position on the career’s portal Onboarding, administration and remuneration
•  Preparing of Employee Personnel Files and onboarding documents, such as Medical Aid, Provident/retirement Fund etc
•  Maintain and upload Sage People System with new employees and any JML process without any exceptions
•  Completion of salary advises for the Payroll department

Employee Wellness:

•  Inform Health and Safety on site of all new appointees and confirm whether site induction has been arranged
•  Keeping record of information, i.e. update New members, Disabilities, Retirements, and Deaths on the JML tracker

Training and Development:

•  Inform Learning and Development practitioner of new appointees for induction and training purposes
•  Keeping record of information, capturing of training attendance registers
•  Assist with organising diaries, including the scheduling of training, issuing of calendar invites and booking of conference / meeting rooms Performance Management:
•  Keeping record of information – update of Scorecards and Individual development plan on tracker

Industrial Relations and litigation:

•  Employee Relations support in terms of any administrative tasks related to investigations and or disciplinary hearings.
•  Assist with scheduling of Management – Shop steward meetings, Wage Negotiations, compiling and circulating minutes of meetings
•  Keeping record of information, update Sage People and filing of cases on GER Folder Other Requirements:
•  Must be able to book all required travel arrangements for the Human Resource department
•  Is methodical, organized, precise, accurate, neat and tidy in terms of paperwork
•  Have the ability to solve a range of ad hoc and recurring problems, and able to prioritize multiple tasks effectively in a fast-paced environment
•  Must be able to cope well within a team and remain focused in a time of crisis
•  Must be customer driven and committed to customer satisfaction
•  Must have foresight, anticipate and prepare well in advance as well as enjoy setting targets and planning activities
•  Must be able to work overtime from time to time