HR Officer at Alstom

Manage the front-line Human Resources Team to deliver an effective, efficient and legally compliant recruitment and human resource service across Gibela and TSSSA which meets the needs of the organisation and achieves value for money.
Assist the HRBP’s to, propose, research, consult on and implement new initiatives that promote Gibela as an employer of choice, which are legally compliant and maximise value for money from the employee benefits budget.

Key responsibilities of the position are as follows, but not limited to:

Responsibilities

• Adheres to and enforces the Company's HR Policies, Practices and Procedures.
• Updates HR Systems accurately and timeously (ALPS).
• Provide on-time and reliable service to both managers and employees.
• Ensures confidentiality is maintained.
• Support the development and implementation of HR initiatives and systems.
• Provide counseling on policies and procedures.
• Be actively involved in recruitment and Internal movement. Internal Movement forms to be completed. correct employment contracts to be signed off and checked before extending offers to candidates.
• Monthly systems Audit to be conducted.
• Compile ED reports on monthly basis.
• Work closely with the payroll team to maintain data integrity and accuracy.
• Update Staffing Plan Monthly with HRBP’s and Line managers.
• Plan for HR Audits with HRBP’s and communicate Audit Risk/Gaps if identified.
• Support the management of internal disciplinary and grievance issues for Junior White-collar employees.
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Responds timeously to requests for information from all stakeholders;
• HR and Benefits Administration consisting of: Permanent and Fixed Term Contracts of Employment and associated paperwork; Termination of Employment and associated paperwork; Medical Aid/Pension and Provident Fund Applications and Withdrawals; Paperwork with regards to Promotions, Transfers, Retirements, Ad-Hoc Increases, Confirmation of Employment; Submitting of Medical Aid Applications and assisting with queries, Long Service Administration, etc.
• Ensure new staff are accurately processed onto ALPS.
• Update Monthly Recruitment tracker and IR Matrix.
• Submitting of correct payroll information timeously to Payroll Manager for final processing.
• Ensure new staff attend the Induction Programme.
• Participates in special ad hoc assignments as dictated by HR requirements, policy changes, increment cycles etc.
• Maintenance of HR Database Information.
• Maintenance of personnel files.
• Ad-hoc HR Admin duties.
• The Senior HR Officer may be requested to carry out any reasonable tasks allocated by the Function Head or Department Head.

Role Requirement
 

• Ensure Job Requisition is completed and approved on e-Talent.
• Proven experience as HR officer
• Knowledge of HR functions (pay & benefits, recruitment, training & development & HR Admin).
• Understanding of labor laws and disciplinary procedures.
• Proficient in MS Office; knowledge of HRMS is a plus.
• Outstanding organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Problem-solving and decision-making aptitude.
• Strong ethics and reliability.
• Distribution of internal and external vacancy advert.
• Arrange interviews with relevant parties and ensure interview packs are prepared.
• Request reference checks; Kroll & credit checks and current remuneration to benchmark an offer for selected candidate.
• Once relevant signatures are obtained prepare an offer including a dummy payslip and submit to candidate;
• Create IT Requisition.
• Submit notification of the appointment to: Departmental PA; IT Department; Reception; EHS to set-up pre-employment medical examination; Finance Department, Administration Manager to process relevant Access Cards to the building and arrange for Induction.

Expatriate Administration

• Facilitate Security Briefing.
• Facilitate Tax Entry meeting between expat and service provider.
• Facilitate Bank Account meeting with service provider;
• Prepare and submit accurate monthly payroll to Payroll Manager.
• Facilitate the preparation of Section 11 (2) invite letters.
• Facilitation of lease agreement renewals.
• Assistance and facilitation of permit renewals and visa renewals.
• Liaison with rental agents.
• Payment of invoices relating to host country benefits, e.g. schooling, rentals, English lessons, relocation, vehicle lease process etc.
• Assistance with ensuring PO’s are raised for annual SARS tax returns for expatriates.
• General support to Expat community.
• Ensure filing is updated and maintained.

Values

• Getting it right first time
• Fair and consistent
• Smart and lean
• Can-do approach
• Good to work with

Educational Requirements:

• Matric/Grade 12 and a relevant tertiary qualification.
• Degree or Diploma in Human Resource management/ Industrial Psychology.



 

Knowledge/Experience, Skills And Competencies

• Minimum 5 years’ experience in HR Admin/Officer Role
• Practical application and an understanding of the HR legislative requirements from governing bodies such as the Department of Labour – Employment Equity, Skills Development etc.
• Above average computer literacy with extensive knowledge of the MS Office suite.
• Be reliable, efficient, and proactive with excellent relationship building and communication skills.
• Attention to detail and ability to plan is paramount for success in this role.
  The successful candidate will display a passion for success, a strong sense of accountability and urgency, a drive for empowerment, unquestionable integrity, proven networking skills and the means to influence and communicate convincingly and with transparency.
• Please note: Applicants must be willing and able to travel.