Human Resource Administrator at ADvTECH

Purpose of Position 

• To provide administration support to the Human Resources department. 

Education (formal qualification requirements) – minimum 

• Certificate / Diploma  

Education (formal qualification requirements) – ideal 

• Qualification in Human Resources  

Legal Requirements 

• Clean credit and criminal record 

Training  

• MS Office  
• SharePoint 
• APSO Training 
• HR Policies and procedures 
• HRM and Payroll system  

 Experience

• Administration 
• 2 – 3 Years 

Position Description

Recruitment and Selection  

• Receives and acknowledges receipt of all applications for advertised vacancies. 
• Forwards job descriptions and specifications to applicants where required.
• Maintains a filing system of all applications received (e-filing and / or paper-based).
• Lists the Curriculum Vitae (CV's) of all applicants on a spreadsheet for short listing.
• Drafts and despatches standard letters of regret to unsuccessful applicants.
• Updates staff lists on a regular basis.
• Prepares payroll reminders for Line Managers.

Payroll Administration

• Captures all input onto the VIP Payroll system. 
• Prepares documentation for submission to Group Human Resources. 
• Makes copies of all payroll documentation for upkeep of the personnel filing system.
• Check Time & attendance records against captured leave records on APS.

Leave Administration

• Follow up with line managers to ensure all leave is captured accurately on APS.
• Maintains the administration of personnel records for all staff (present and past) with regards to the period employed, training interventions and staff movement.

General Administration

• Prepares reminders for Line Managers regarding Probation Assessments.

Competencies

• Administrative and attention to detail 
• Deadline driven 
• Confidentiality 
• Document management 
• Communication 
• Planning 

Deadline:11th July,2025